Office Administrative Assistant

Western Community College; Abbotsford; On-site; CAD 40,000 - 50,000; Full time

Job summary

A private educational institution in Abbotsford is seeking an Office Administrative Assistant to perform front desk and administrative support functions. The role includes clerical duties, maintaining communication among staff and students, and handling supplies. Ideal candidates will have a business diploma and 1-3 years of customer service experience, with strong organizational and communication skills. This full-time position offers extended health benefits after a probation period and requires in-person work.

Benefits

Extended Health Benefits after probation

Qualifications

• 1-3 years of receptionist or customer service experience.
• Advanced oral and written communication skills.
• Excellent organizational skills and ability to multi-task.

Responsibilities

• Perform reception and clerical duties including word processing and filing.
• Maintain supplies and equipment for instructors and administrative staff.
• Answer and direct incoming calls, maintain inquiry log.

Skills

Customer service experience

Communication skills

Organizational skills

Microsoft Office expertise

Education

Business diploma or equivalent

Job description

ABOUT WESTERN COMMUNITY COLLEGE:

Western Community College is a privately held provider of post-secondary education in British Columbia, offering a Bachelor of Hospitality Management degree program and more than 56 career training diploma and certificate programs in the fields of business, accounting, healthcare, education, hospitality, information technology, legal studies, and warehousing, using industry-based market-driven curriculums. We provide a dynamic, collaborative, and engaging learning environment to our students with a very high standard of community-driven post-secondary education.

We value diversity, equity and inclusion. Our College does not discriminate on the basis on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or marital status. We are committed to be an equal opportunity employer and to create a diverse environment where employees are involved and respected. All qualified applicants will receive the same consideration for employment.

Position: Office Administrative Assistant

Full- Time Position: 40hours/week

Extended Health Benefits upon satisfactory completion of 3 Months Probation

Summary

Performs front desk and administrative support functions for the Abbotsford Campus, including support for the campus director, academics, admissions staff, student services, career services, co-op placement coordinator and the faculty.

Responsibilities

• Performs reception and clerical duties including word processing, filing, copying, faxing, processing mail, and collating documents.
• Responsible for maintaining supplies and equipment as required to meet the needs of the instructors, students and administrative staff of the campus
• Answering and directing incoming calls and maintaining the call inquiry log
• Greeting visitors to the campus and directing them to the appropriate area
• Maintaining general security by managing access to the campus facilities and equipment and supplies
• Maintaining internal communication and messages between staff and students
• Maintaining student transcript databases through entering marks and attendance
• Maintaining policies, procedures and up to date forms files
• Keeping supplies adequately stocked
• Monitoring, and ordering general office supplies for the campus
• Liaising with external suppliers to coordinate maintenance of general office equipment

Requirements

To be successful the individual must be committed to developing, maintaining and demonstrating the following:

• Customer service and communication and one to three years’ receptionist and/or customer service experience
• Advanced oral and written communication skills, including presentation, group facilitation and business writing skills
• Excellent organizational skills with ability to multi-task
• Flexible work hours
• Microsoft Office expertise

Education and Experience

• Business diploma or equivalent
• Two to three years of experience

Work Location: In person