New Installations & Modernizations Coordinator

Schindler Group; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading elevator company in Metro Vancouver is seeking a motivated individual to assist with New Installation and Modernization teams. Responsibilities include administrative support, managing project documentation, maintaining customer communication, and participating in health and safety initiatives. The ideal candidate has post-secondary education, is bilingual in English and French, and possesses strong organizational skills. This role offers a competitive salary and a range of benefits including health plans, paid time off, and professional development opportunities.

Benefits

Competitive Salary

Competitive Bonus Incentive Program

Professional development opportunities

Extended Health, Dental & Vision Plans

Generous Paid Time Off Plans

Tuition Reimbursement Program

Competitive Group RRSP with Company Match

Qualifications

• Post Secondary Education and/or related experience is required.
• Technical proficiency and/or construction experience is preferred.
• Must be bilingual in English and French, both verbal and written.
• Excellent organizational skills and ability to handle multiple tasks.

Responsibilities

• Assist New Installation/Modernization team with various administrative duties.
• Support bid and quotation processes.
• Communicate with internal and external customers, including general contractors.
• Participate in Joint Health and Safety Committee meetings.

Skills

Technical proficiency

Problem Solving

Teamwork

Bilingual: Fluent in English and French

Excellent organization skills

Education

Post Secondary Education

Tools

MS Office

Job description

Your main responsibilities

Responsibilities

Administration

• Assist New Installation\Modernization team in all aspects of their jobs, including processing project documentation, dealing with suppliers, field requests, and customer requests
• Prepare required documentation for New Installations\Modernization turn over
• Prepare and send project documents, correspondence and manuals as required
• Attend construction meetings, prepare and distribute minutes
• Ensure project billings and vendor invoices are accurate
• Assist with collections
• Maintain technical and ISO databases
• Filing and other administrative duties

Process Management

• Support bid and quotation process
• Review customer contracts to ensure they coincide with Schindler installation policies
• Monitor and update SAP and Project Planner to ensure all major project milestone dates are met
• Assist with coordinating and receiving material in warehouse, as well as coordinating shipping and deliveries to sites
• Assist with project cost control through the preparation, issuance and processing of contract change orders and the review of supplier invoices and construction crew time tickets to ensure accuracy and coding to proper accounts
• Assist with maintaining project milestones by assisting Sales with the approvals process
• Plan, monitor and control TSSA submission process to meet project schedule
• Plan and coordinate TSSA Inspections of all Projects

Customer Orientation

• Communicate with customers both internal and external including general contractors, architects and other trades
• Apply knowledge of Elevator and Building code requirements to respond to customer or architect inquiries
• Assist with turn-over to customers

Health and Safety

• Participate in Joint Health and Safety Committee meetings including researching of tabled issues, coordination of training activities, meeting minute distribution, and safety board maintenance
• Annual review of field tooling and safety equipment requirements.

Modernization

• Organize provincial Safety Authority directives and monitor their progress
• Monitor the modernization weekly labor plan and complete budget updates
• Assist with Modernization activities as required

What you bring

• Post Secondary Education and / or related experience
• Technical proficiency and / or construction experience preferred
• Proficient in MS Office
• Bilingual : Fluent in English and French (verbal and written)
• Organization : Possess excellent organization skills with the ability to balance high volume of activities and changing priorities
• Problem Solving : Information seeking and achievement orientation, ability to solve problems both independently and collaboratively
• Teamwork : Ability to interact with all levels and foster a teamwork relationship

What’s in it for you?

• Competitive Salary (commensurate with experience)
• Competitive Bonus Incentive Program or Commission Plan
• Wide range of professional and leadership development opportunities
• Competitive Extended Health, Dental & Vision Plans
• Generous Paid Time Off Plans
• Tuition Reimbursement Program
• Competitive Group RRSP with Company Match

We Elevate… Your Career

Become part of our team and help us enhance quality of life and drive innovation while raising the bar for safety and sustainability. We value your diverse skills and perspectives as together we shape the sustainable cities of today and tomorrow.

Are you ready to embark on a new journey? Join #TeamSchindler!

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