Litigation Legal Assistant

Blake, Cassels & Graydon LLP; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

A major Canadian law firm is seeking a Legal Assistant with litigation experience to join their Toronto office. Responsibilities include managing lawyers' calendars, drafting legal documents, maintaining filing systems, and arranging travel. The ideal candidate will have a legal assistant diploma and a minimum of three years' experience in a corporate environment. Strong proficiency with Microsoft Office and exceptional organizational skills are essential.

Qualifications

• Minimum of three years of experience supporting legal professionals in a corporate work environment.
• Experience with all levels of Court.

Responsibilities

• Managing lawyers’ email inboxes and calendars.
• Drafting pleadings and preparing motion records.
• Maintaining physical and electronic filing system.
• Reviewing and finalizing prebills/accounts.
• Arranging travel including car rentals, flights, and hotels.
• Entering and monitoring lawyers’ Continuing Professional Development hours.

Skills

Proficiency in Microsoft Office

Strong communication skills

Organizational skills

Time management skills

Attention to detail

Ability to exercise sound judgment

Ability to maintain confidentiality

Education

Legal assistant diploma

Tools

CMS

InterAction

ACL

Job description

Overview

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, has an immediate opening for a Legal Assistant with litigation experience to join the Litigation & Dispute Resolution practice group in the Toronto office.

Responsibilities

• Managing lawyers’ email inboxes and calendars – booking appointments, setting up conference calls, monitoring email inbox and responding as required, and e-filing emails
• Drafting pleadings and preparing motion records, books of authorities and affidavits of service; arranging for filing of court documents; and booking examinations for discovery
• Maintaining physical and electronic filing system
• Entering, updating and generating documents in ACL
• Reviewing and finalizing prebills / accounts, monitoring fee estimates / budgets and quarterly reporting, and maintaining outside counsel guidelines and Accounts Receivable report prep and follow up
• Opening new matters in Business Intake system, preparing zero rate forms and retainer letters
• Entering and closing time dockets in Intapp
• Updating client information in InterAction and updating lawyer profiles
• Arranging travel including car rentals, flights, hotels and conference registrations
• Entering and monitoring lawyers’ Continuing Professional Development (CPD) hours

Qualifications

Education / Experience :

• Legal assistant diploma is required
• Minimum of three years of experience supporting legal professionals in a corporate work environment
• Experience with all levels of Court

Skills / Abilities :

• Proficiency in Microsoft Office, CMS, InterAction and ACL
• Strong communication, organizational and time management skills
• Exceptional attention to detail and the ability to exercise sound judgment
• Ability to work both independently and collaboratively as part of a team
• Ability to maintain a high level of confidentiality when interacting with internal and external clients

How to Apply

To apply for this position, please submit your application and include your cover letter and résumé directly to our application portal.

About Blakes

Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

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