Life Insurance Administrative Specialist

Wayne Nichols Insurance & Financial Services Ltd.; Hamilton; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading insurance firm in Ontario is seeking a Life Insurance Administrative Specialist to support their team. This full-time position requires excellent organizational skills and proficiency in Microsoft Office. Responsibilities include managing administrative tasks, scheduling, and liaising with clients. We value a positive work environment and offer competitive benefits.

Benefits

Health insurance

Dental insurance

Generous vacation schedule

Retirement plan with company match

Professional development opportunities

Employee assistance program

Responsibilities

• Manage daily administrative tasks, including answering phones and scheduling.
• Coordinate team meetings and events.
• Assist in project management by tracking deadlines.
• Liaise with vendors and clients to provide excellent customer service.
• Maintain office supplies and manage inventory.

Skills

Proven experience as an administrative assistant or similar role

Proficiency in Microsoft Office Suite

Excellent organizational skills

Strong communication abilities

Ability to work independently

Education

High school diploma or equivalent; associate or bachelor’s degree preferred

Job description

Overview

Life Insurance Administrative Specialist - Desjardins Agent Team Member. Full-time Administration Assistant for our Life Insurance Specialist – In Office.

Location

403A-55 Head St Dundas, Ontario

Hours

Full-Time, Monday through Friday, 9AM to 5PM

Compensation

Approved candidate with licenses will earn a minimum base salary of $55,000; higher salary will be dependent on experience. Salary range of $50,000 - $65,000 annually, based on experience and qualifications.

Job Description

Join us as an administrative assistant, where you’ll play an essential role in supporting our team and ensuring smooth operations for our team. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. We’d love to hear from you if you’re organized, proactive, and ready to grow with us.

Responsibilities

• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines and facilitating communication.
• Liaise with vendors and clients, providing excellent customer service.
• Maintain office supplies and manage inventory.

Required Skills and Qualifications

• Proven experience as an administrative assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; associate or bachelor’s degree preferred.

Company Benefits

• Health, dental, disability insurance
• Generous vacation schedule
• Retirement plan with company match
• Professional development opportunities
• Employee assistance program

Work Environment & Culture

At our company, we truly value a healthy, happy, and stable work environment. We are looking for someone who can thrive as part of a supportive team—someone who is not only skilled, but also collaborative, respectful, and positive. We take care of each other and our customers, and we believe that when our team is thriving, great things happen. We prioritize quality of life in the workplace and aim to create an atmosphere where people enjoy coming to work every day. If you are looking for a role where you can grow, feel supported, and be part of something meaningful, we would love to meet you.

Application Information

Ready to join our team? Then apply now by submitting your application, including your resume and a cover letter. Candidates selected for consideration will be contacted for an initial interview, followed by a second interview if applicable. We look forward to receiving your application.