Legal Administrative Assistant - Trademarks

Source Code; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A legal services firm in Toronto is seeking an experienced Legal Administrative Assistant specializing in trademarks. The ideal candidate has over 5 years of experience in a legal administrative role, strong communication skills, and the ability to manage multiple tasks in a hybrid work environment. Responsibilities include preparing and filing electronic documents, monitoring deadlines, and maintaining client information.

Qualifications

• Graduate of a recognized Legal Secretarial or Law Clerk Program.
• 5+ years experience as a Legal Administrative Assistant.
• Excellent oral and written communication skills.

Responsibilities

• Prepare, amend, and attend to electronic filings for trademarks.
• Monitor deadlines and assist with preparing and filing reports.
• Prioritize incoming work while managing ongoing tasks.

Skills

Legal Secretarial Graduate

5+ years experience in Intellectual Property

Strong communication skills

Attention to detail

Ability to work under pressure

Education

Legal Secretarial or Law Clerk Program Graduate

Tools

Inprotech

CIPO online systems

WIPO online systems

Job description

Overview

Legal Administrative Assistant- Trademarks

Location : Toronto, Ontario

Work Type : Hybrid (3 days in office, 2 days at home)

When it comes to diversity, we not only accept it we celebrate it, support it and thrive on it. To create

Employee satisfaction is important to us. We work hard to ensure that our people are motivated,

engaged and empowered. Our diverse group of legal professionals, law students, law clerks / paralegals,

What we are looking for :

Responsibilities

• Preparing, amending, and attending to electronic filings and prosecution of Canadian domestic and Madrid Designations in Canada and related reports; experience filing Madrid Protocol
• Preparing and filing correspondence and related documents with the Canadian Intellectual Property Office (CIPO) and World Intellectual Property Office (WIPO)
• Monitoring deadlines, sending reminders and assisting with the preparation and filing of reports
• Preparing dockets and accounts for approval. Must be comfortable with numbers and possess a strong working proficiency with all accounting and billing procedures.
• Preparing routine correspondence, administrative tasks, and maintaining client contact information in database
• Prioritizing incoming work, following through on assignments and managing ongoing tasks

Qualifications

• Must be a graduate of a recognized Legal Secretarial or Law Clerk Program
• 5+ years experience as a Legal Administrative Assistant with proficient experience and knowledge in Intellectual Property / Trade Marks
• Working knowledge of Inprotech, CIPOs and WIPOs online systems would be an asset
• Excellent oral and written communication skills, proofreading abilities and attention to detail
• Ability to deal with pressure in a calm manner, as well as changing priorities whilst multi-tasking
• Open to receiving instructions, constructive feedback, learning and employing new concepts and work styles.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.