Junior Administrative Assistant

CB Canada; Mississauga; On-site; CAD 36,000 - 50,000; Full time

Job summary

A financial services client is seeking a Junior Administrative Assistant in Mississauga, ON. Responsibilities include supporting the Senior Vice President with administrative tasks, managing office supplies, and organizing team events. The ideal candidate is organized, excels under pressure, and possesses strong communication and interpersonal skills. This position is onsite and offers a 3-month assignment starting ASAP.

Qualifications

• Strong organizing and planning skills are required.
• Excellent interpersonal and communication skills are essential.
• Ability to adapt to a fast-paced environment.

Responsibilities

• Support the Advice Centre Senior Vice President’s office with administrative tasks.
• Order catering and manage office supplies.
• Book meeting rooms and organize team events.

Skills

MS Word

MS Outlook

Strong organizing and planning skills

Time management

Problem solving and solution finding

Excellent interpersonal skills

Strong communication skills

Team player

Fast-learner

Job description

Overview

Junior Administrative Assistant

On behalf of our client in the Banking Sector, PROCOM is looking for a Junior Administrative Assistant.

Responsibilities

• Support the Advice Centre Senior Vice President’s office with administrative tasks
• Get lunch and coffee for Senior Vice President
• Provide Senior Vice President with print outs, as requested
• Scan and upload expense receipts to Concur; request receipts from vendors, as needed
• Email work anniversary letters
• Order catering
• Unpack moving bins and organize storage / filing system
• Distribute work announcements to Senior Management Team
• Book meeting rooms at WPP
• Purchase office supplies
• Prepare invoices for processing
• Support the organizing of team events and offsites
• Point person for Building Support Officer (BSO) requests
• Receive and return packages
• Send mail and packages by courier or interoffice mail
• Asset management (moving / transferring / cancelling assets i.e., building access passes, phones, laptops, etc.)
• Other admin duties as requested

Mandatory Skills

• MS Word – 70%
• MS Outlook – 30%
• Strong organizing and planning skills
• Time management
• Problem solving and solution finding
• Excellent interpersonal skills
• Adapts easily to change and a fast-paced environment
• Excellent interpersonal skills
• Strong communication skills – both speaking and writing
• Team player
• Make decisions independently
• Fast-learner
• Enjoys working in a fast-paced environment

Assignment Start Date

ASAP – 3 months to start

Assignment Location

Mississauga, ON – Work Onsite