Judicial Assistant

Government of Alberta; Calgary; On-site; CAD 58,000 - 75,000; Full time

Job summary

A provincial government in Calgary is seeking a Judicial Assistant to provide legal and administrative support to justices. Responsibilities include managing schedules, handling confidential documents, and researching legal cases. The ideal candidate should possess a relevant diploma, strong communication and problem-solving skills, and the ability to work independently. This full-time position offers competitive salary and growth opportunities.

Qualifications

• Proven experience providing executive or legal assistant support.
• Experience managing calendars and scheduling for executives.
• Knowledge of court system and legal terminology.

Responsibilities

• Managing calendars and scheduling appointments.
• Documenting budgetary claims and expenses.
• Typing and proofreading judgments and correspondence.

Skills

Excellent communication

Time management skills

Attention to detail

Ability to multi-task

Conflict management skills

Dependability

Professionalism

Flexible / adaptable

Diplomacy

Tact

Education

Two-year diploma in Legal Assistant or related field

Job description

Job Information

Job Title: Judicial Assistant

Job Requisition ID: 66185

Ministry: Justice

Location: Calgary

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Permanent/Temporary: Permanent (3 positions)

Scope: Open Competition

Closing Date: Open Until Filled

Classification: Legal Administration 2

Salary: $2,240.86 - $2,835.40 biweekly ($58,486 – 74,003 per year).

Role Responsibilities

Do you have experience providing Executive and/or Legal Assistant support within a challenging and dynamic work environment? Do you want to work with the busiest court in Alberta, assisting Court of King’s Bench in rendering judgments that will impact Albertans? If so, the Court of King’s Bench has an exciting opportunity to provide executive and legal support to justices in Calgary.

Responsibilities

• Managing calendars and scheduling appointments
• Documenting and processing budgetary/claim expenses
• Typing, formatting, editing and proofreading judgments, researching and verifying case and statute citations, and ensuring accuracy prior to filing
• Researching and preparing correspondence and memoranda of a highly complex and confidential nature
• Preparing material for court hearings
• Handling sensitive and confidential information
• Establishing and maintaining hard-copy and electronic filing systems, including organizing and classifying records
• Handling incoming telephone inquiries and mail
• Coordinating travel arrangements often of a complex
• Coordinating meetings and conferences, organizing and assembling all required documents
• Scheduling judicial assignments
• Performing backup duties for other Judicial Assistants
• Performing other related administrative tasks as requested

As the ideal candidate, you will possess strong communication and problem‑solving skills and will be highly motivated and creative in managing multiple projects with competing deadlines. You must have worked solely for at least three executives, lawyers, or judges.

You will have daily contact with the judiciary, lawyers, court personnel, unrepresented litigants and others. Your excellent interpersonal skills will be needed to liaise with these key stakeholders before, during, and after court proceedings.

The successful candidate must act in a responsible and professional manner reflecting the fair and equitable delivery of justice in Alberta.

To succeed in this role, you must have excellent attendance, high professionalism, flexibility, and attention to detail. You should also possess strong leadership skills and the ability to work independently. Knowledge of the court system, court procedures and relevant legislation will enable you to quickly identify and resolve complex technical problems.

Competencies For This Position Include

• Excellent communication and judgment
• Time management skills
• Attention to detail
• Punctuality
• Ability to multi‑task
• Ability to work independently and without supervision
• Conflict management skills
• Dependability
• Professionalism
• Flexible / adaptable
• Diplomacy
• Tact

Qualifications

All applicants must include a cover letter. Applications without a cover letter will not be considered. In your cover letter, provide a brief overview (approximately 300‑400 words) of why you are suitable for this role. Your grammar and punctuation will be assessed.

A two‑year diploma in a related field (e.g., Legal Assistant, Legal Administration, or Paralegal) supplemented with at least one year of progressively responsible related experience is required. Equivalencies will be considered based on one year of education for one year of related legal experience or vice versa.

Preference will be given to candidates with 10+ years of directly related Legal Assistant, Judicial Assistant and/or Executive Assistant experience.

Assets Include

• Previous experience as a Judicial Assistant supporting three or more Justices or Judges
• Previous experience as an Executive Assistant supporting three or more Executives
• Previous experience as a Legal Assistant supporting three or more Lawyers
• A Legal Assistant diploma
• Experience working in a Court environment, preferably with the Court of King’s Bench
• Experience working in an M365 environment
• Experience applying and understanding legal terminology

Selected candidates will be asked to complete typing and grammar tests prior to scheduling an interview. A typing speed of at least 60 WPM is required, but 80 WPM is preferred.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies. Candidates must apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Recruitment Principles are available for more information.

It is recommended that applicants who have completed post‑secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) (https://www.alberta.ca/international-qualifications-assessment.aspx) or from a recognized Canadian Credential Evaluator. Please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html). It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Manisha Seneviratne at [e-mail].