IT Project Assistant, SharePoint Migration

Wetech Alliance; Windsor; On-site; CAD 45,000 - 55,000; Full time

Job summary

A regional healthcare non-profit is seeking a Project Assistant to support project implementation. The successful candidate will track progress, ensure data accuracy, and maintain stakeholder communication. Required qualifications include a relevant post-secondary diploma or degree, and project coordination experience. This full-time, temporary position is on-site in Windsor, Ontario and offers a comprehensive benefits package.

Benefits

Pension

Wellness Days

Employee Assistance Program (EAP)

Qualifications

• Minimum three years of education in a relevant field or equivalent experience.
• 1-2 years of project-related experience.
• Experience with client and vendor relationships.

Responsibilities

• Track and monitor progress of implementation.
• Validate portfolio-level reporting.
• Ensure timely entry of data by process owners.

Skills

Project planning/coordinating

IT support experience

Effective relationship management

Handling confidential information

Familiarity with Microsoft 365

Education

College Diploma or University Degree in IT, health sciences, business administration

Preferred Post-Secondary Education in project management

Job description

Company: TransForm Shared Service Organization

Location: On-site in Windsor, ON

Posting Period: October 15, 2025 to October 21, 2025 closed at 4:00pm.

Employment Type: Temporary, Full-Time until March 31, 2026

Benefits: Pension, Wellness Days, EAP and more. Visit website for more details

Scope: Internal & External

Conditions: Current business reference checks, judicial matters police clearance, and immunization medical clearance

POSITION SUMMARY:

The Project Assistant (PA) is an integral member of the Technology Support Team who collaboratively supports the team in all aspects of project implementation for a successful adoption of new services and/or products that TransForm provides. The PA role focuses on the consistent flow of current, accurate, and usable information amongst the key stakeholders.

WHAT YOU’LL DO:

• Track and monitor progress of regional implementation and adoption activities and flag any deviations from plan.
• Track and monitor achievement of adoption targets and provide regular updates.
• Validation of portfolio-level reporting before alerting senior leadership of its availability.
• Assist in establishing a standard process for collection of regular updates.
• Engage with project stakeholders to schedule and conduct interviews.
• Collaborate with the project team to propose optimized folder structures in Microsoft Teams/SharePoint.
• Schedule migration activities in coordination with IT and departmental teams.
• Monitor migration progress to ensure successful transfer of files.
• Validate post-migration folder structure and file integrity with department managers.
• Track and report on migration status, issues, and resolutions.
• Reporting on status of assigned projects.
• Forecasting future resource capacity based on resource projections.
• Ensuring the timely entry and updating of data by the various process owners and reporting on deficiencies in that currency to Transformation leadership.
• Maintain and update project repository with required tracking information.
• Assist in the creation of any required ad hoc reports and/or communications.
• Other duties as assigned.

MUST- HAVES:

• Minimum three (3) year College Diploma or University Degree relative to information technology, health sciences, business administration or equivalent work experience.
• One to two (1-2) years project related planning/coordinating and/or IT support experience
• Experience establishing and maintaining effective relationships with clients, vendors, and team members
• Experience handling confidential information daily with the utmost sensitivity
• Familiarity with Microsoft 365 Applications (i.e. Teams, SharePoint, Office Apps)
• Preferred Post-Secondary Education in project management

WE VALUE:

• Healthcare workflow/process transformation and/or IT related experience an asset.

OTHER CONDITIONS:

• Minimal exposure to disagreeable conditions typical of an office position: exposed to stress and pressure associated with multiple priorities and deadlines
• Must be able to travel within the Southwestern Ontario area, when required
• Must be able to work evenings and weekends, when required

ABOUT US:

TransForm Shared Service Organization, a non-profit, unique, innovative, results-driven organization founded by hospitals in the Erie St. Clair region. Our services include: clinical and business system application support, integration and development, information system infrastructure, information privacy, security, IT break fix, project management as well as other back office support services. As a strategic solutions centre committed to exceptional service delivery, TransForm leads, innovates and supports health system transformation. If you are service oriented, dedicated to exceeding performance expectations and interested in reaching your full potential, TransForm is for you! We welcome and appreciate your interest in our organization. Want to know more about TransForm? Visit website

HOW TO APPLY:

• Please email a copy of your cover letter and resume to [e-mail].
• Reference the job and where you found the job posting in the subject line of the email.

TransForm is committed to employment equity and welcomes diversity in the workplace. TransForm encourages applications from all qualified individuals including women, members of racialized communities, indigenous persons, immigrants & refugees, persons with disabilities, and persons of any sexual orientation, gender identity or gender expression. Upon request, accommodations for disabilities will be provided to support participation in all aspects of the recruitment process. By applying to this position, you are confirming you possess a Canadian citizenship or a permanent resident status or work permit. We thank all applicants for their interest. Only those selected for an interview will be contacted. TransForm is currently not accepting applications or solicitation from recruitment agencies. Thank you for your cooperation.

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