Human Resources Administrative Support (#242-AO)

Pembina Trails School Division; Winnipeg; On-site; CAD 60,000 - 80,000; Full time

Job summary

An educational institution in Manitoba is looking for a Human Resources Administrative Support to assist the HR department with a variety of administrative tasks. The role involves maintaining filing systems, posting job opportunities, and assisting new employees with onboarding. Candidates should have a Grade 12 education and proficiency in Microsoft Office, with strong organizational skills being highly valued. This is a full-time position with a salary range of $27.01 - $33.57 per hour based on qualifications.

Qualifications

• Must haveGrade 12 education or CAEC and administrative training or equivalent.
• Proficiency with Microsoft Office required.
• Strong organizational and time management skills needed.

Responsibilities

• Assist with posting employment opportunities.
• Maintain the filing system and assist with data entry.
• Provide support to the Receptionist as needed.

Skills

Microsoft Office proficiency

Typing speed of 50 wpm

Strong organizational skills

Customer service skills

Ability to work independently

Education

Grade 12 education or CAEC

Administrative training

Job description

Overview

Pembina Trails School Division is committed to removing barriers to ensure employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact [e-mail]

Pembina Trails School Division is committed to the principles of equity, diversity and inclusion. We encourage applications from members of equity-deserving groups with diverse abilities, backgrounds, cultures, and identities.

Position

Job Title: Human Resources Administrative Support

Department: Human Resources

Reports To: Assistant Superintendent, Personnel & Education Services

Union Status: CUPE 5121

Location: Administration Office

Hours: Regular Full-Time

Annual Salary Range: $27.01 - $33.57 per hour depending on qualifications

Language Requirement: English

Job Description Reviewed: September 2025

Purpose of Position

The Human Resources Administrative Support is responsible for assisting the Human Resources department with a variety of administrative support functions. This includes filing, data entry, posting employment opportunities, following up on outstanding paperwork, assisting with the preparation of letters, etc.

Key Responsibilities

• Receives and distributes mail.
• Assists with the maintenance of the filing system.
• Assists with the posting of employment opportunities using recruitment software and/or recruitment platforms.
• Follows-up on any outstanding paperwork for new employees.
• Assists with data entry.
• Assists with the preparation of letters.
• Assists with the collection, organizing, and maintenance of various departmental records and information.
• Photocopies and distributes materials as required.
• Assists with the onboarding of new teachers and substitutes.
• Provides back-up support to the Receptionist as needed.
• Performs other duties as may be assigned to support the efficient operation of the Department.

Skills and Qualifications

Required:

• Grade 12 education or Canadian Adult Education Credential (CAEC) and administrative training or equivalent combination of skills and experience.
• Proficiency with Microsoft Office (Word, Excel and Outlook).
• Minimum typing speed of 50 wpm.
• Ability to maintain discretion with respect to sensitive or confidential information.
• Strong organizational and time management skills, with the ability to work under pressure, multi-task and prioritize.
• Well-developed customer service skills.
• Ability to work both independently and in a team environment.

Desired:

• Prior experience in an educational environment.

Conditions of Employment

• Police Information Check
• Child Abuse Registry Check
• Completion of Commit to Kids or Respect in Schools training
• Completion of New Employee Safety Training
• Accessible Customer Service and Accessible Employment
• Code of Conduct

Working Conditions & Physical Demands

• Work is in an office environment.
• May require long periods at a desk, standing for extended periods of time, and time in front of a computer.