HRS Assistant (Disability Management)

York Region District School Board; Aurora; Hybrid; CAD 48,000 - 64,000; Full time

Job summary

A leading educational institution in York Region is seeking an administrative professional to support the disability management team. The role includes processing invoices, managing employee absences, and assisting the HR department. Ideal candidates will have a college diploma in HR management and relevant experience, with a salary range of $48,800 - $63,284. This role supports flexible working conditions, including partial remote work.

Benefits

Defined benefit pension plan

Short Term Disability Plan

Paid religious holidays

Professional development opportunities

Qualifications

• Minimum one-year human resources or related experience is required.
• Ability to process invoices and track sick leave balances.

Responsibilities

• Provide administrative and clerical assistance to the disability management team.
• Prepare invoice spreadsheets for accounting and address issues.

Skills

Administrative skills

Clerical assistance

HR management knowledge

Education

Two-year college diploma in human resources management

Job description

Overview

Salary: $48,800 - $63,284

Interested candidates are required to complete the following online application to the attention of: The Recruitment Team. These two positions are effective November 3, 2025.

We have a lot to offer our employees and here is why you should consider working at YRDSB.

• A great place to live and work
• Our commitment to Equity, Accommodation, and Accessibility
• Excellent salary and benefits

Total Rewards Include But Are Not Limited To

• Defined benefit pension plan
• Short Term Disability Plan
• 3 days paid religious holidays
• Summer Hours (Fridays off in July/August)
• A wide array of Benefits through Trust Plans
• Professional development and career growth, etc.
• Sabbatical and other leaves of absence
• Participation in Deferred Salary Plan
• Secondment opportunities
• Managers and Support Staff Educational Trust Fund (reimbursement of courses/education related to role)

The York Region District School Board (YRDSB) supports a flexible working culture and currently provides the opportunity for employees to work from home in addition to working in the office for some positions. The YRDSB implemented Working From Home Guidelines to facilitate this work option. Please note, this does not apply for school based positions.

In compliance with Board policies and procedures, responsible for providing administrative and clerical assistance to the disability management team and assist employees under the disability management program.

Main Activities

• To process invoices, prepare invoice spreadsheets for Accounting, and identify and address issues as necessary.
• To prepare and send Long Term Disability (LTD) application kits to employees who are on leave accessing their sick days/short term disability.
• To enter OTIP and OMERS correspondence into HR reporting systems such as Parklane, for employee files.
• To fulfil lawyer request for release of employee information and complete Life Waiver applications as requested by Canada Life.
• To track depletion calculations and short-term disability usage for reporting and payroll purposes.
• To complete Low Balance weekly reports to ensure all employees depleting sick leaves are captured.
• To track and review STAR absences and ensure correct coding is entered by staff. Assists staff with absence coding and verification using e-school solutions and investigating errors and request entries.
• To provide backup and assistance for Long Term Disability Representatives, as required.
• To support the P/VP sick leave adjudication process by reviewing reports and communicating with Payroll and Staff Absences as necessary.
• To monitor the Disability Management shared inbox and store electronic medical files received.
• To perform other duties as assigned.

Education, Experience And Qualifications

• A two-year college diploma in human resources management or a related discipline is required or equivalent, as approved by the Board.
• Minimum one-year human resources or related experience is required.

Leadership

• Supervision or guidance is not an expectation of this role.
• Responsible for sharing knowledge and information to Board staff in the area of disability management, including LTD benefits and the application process.
• Communicates private and confidential information with individuals and groups within and outside of the Board as it relates to disability management processes.

Accountability & Decision Making

• Accountable for responding to legal requests from lawyers, insurance companies and employees while maintaining confidentiality and obtaining authorization from employees.
• Responsible for monitoring the low balance report for sick leave balances to ensure employees depleting sick leave days are captured and processed correctly.
• Engages with Accounting Services to ensure accuracy and timeliness of processing invoices.
• Decisions made can have an impact on information provided for legal requests and processing of invoices.

Working Conditions

• Typical corporate office environment.
• Requires use of technology and computer equipment for prolonged periods.

Equity, Diversity and Inclusion

The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of students and communities. We remain committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. We know that diversity underpins excellence, and that we all share responsibility for creating an equitable, diverse and inclusive Board-community.

Therefore, in pursuit of the Board’s values, we seek members who will work respectfully and constructively with differences and across the organizational hierarchy in actualizing the Board’s priorities, goals and principles outlined in the . Candidates who have strong racial literacy practices and a commitment to dismantling anti-racism, anti-oppression, and creating identity-affirming spaces, in order to intentionally disrupt racist and hateful acts.

We Actively Encourage Applications From Members Of Groups With Historical And/or Current Barriers To Sovereignty, Equity, Including, But Not Limited To

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• African, Black and Black Caribbean peoples (in alignment with Anti-Black Racism Strategy);
• South Asian, East Asian, Southeast Asian, Middle East/West Asian, Latino/Hispanic (in alignment with YRDSB Workforce Census to address disproportionalities identified).
• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities;
• persons who identify as women; and
• persons of marginalized sexual orientations, gender identities, and gender expressions.

At YRDSB, we recognize that many of these identities intersect and therefore, equity, diversity and inclusion can be complex. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.

Accessibility and Accommodation Statement

We also recognize the duty to accommodate and foster a culture of inclusion. Consistent with the principles of dignity, individualization and inclusion, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted, candidates will be provided with an overview of the various elements of the hiring process, such as skills assessments, written practicum, presentation, interview, etc. If an accommodation is required, requests can be made in advance of any stage of the recruitment process. All information received relating to a candidate’s required accommodation will be addressed confidentially by the Recruitment and Retention Team. Please make this request to or a member of the Recruitment Team. If this position is a school based LTO/Contract Teaching position, please email the Principal directly to request the accommodation to be made at the school in collaboration with Human Resource Services, Disability Management Team.

Important Notes for YRDSB Employees

If you have a current accommodation in place through Disability Management, please inform your Disability Management Case Manager to ensure that your accommodation needs can be met in the new role that you are pursuing. If invited to participate in the hiring process, and you are unable to perform the essential/bona fide requirements (e.g. physical, cognitive requirements), please notify the Recruitment Team by emailing to review next steps (in the email please reference the job title you are applying to).

Important Information For CUPE 1734 Members

LA.11.7 Those twelve (12) month employees filling vacancies as a result of their applying to a job posting are to remain twelve (12) months at their position. Ten (10) month employees are to remain in their position until the end of the school year. This requirement can be waived with permission from the Superintendent responsible for Human Resource Services. This does not prevent employees from applying for a position or from applying for a promotion during the twelve (12) month period.

CUPE 1734 applicants will be considered to have the required educational qualifications based on the job description for the CUPE 1734 classification they currently hold on a permanent basis, in accordance with the terms of the CUPE 1734 Collective Agreement.

As a applicant, and in accordance with the Education Act, anyone seeking employment or wanting to volunteer must provide a satisfactory police record check. A Police Vulnerable Sector Check (PVSC) must be completed by the police services in the jurisdiction in which you reside, this is based on your home address (only accepted by police services within Canada); must be satisfactory to the YRDSB and completed within six (6) months prior to the scheduled start date. It is the candidates responsibility to provide the results to the Board upon instruction.

We will accept satisfactory PVSC’s that name any other school board and other employers (daycare centers, OCT, and employers that would require a police check for vulnerable persons) in Ontario and obtained within the last six (6) months.

Online applications are collected centrally at the Education Centre - Aurora and are monitored by Human Resource Services. All applications will be screened based on the required education, experience and qualifications as noted in the posting and job description and as reflected in the application. Only those candidates meeting these criteria will be eligible to participate in the selection process and only qualified candidates will be contacted.

The personnel file of all internal applicants will be reviewed as part of the selection process.