HRMS Administrator

BGIS; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading facility management provider in Toronto is seeking an HRMS Administrator to support the Manager and Payroll in managing HRIS and employee data. Responsibilities include maintaining data integrity, generating reports, and providing HRIS support. The ideal candidate has 1-3 years of experience, excellent computer and MS Office skills, and strong communication abilities. This position offers an opportunity to work in a dynamic environment.

Qualifications

• Minimum of 1-3 years of job-related experience.
• Ability to learn new software quickly.
• Experience with web-based applications is an asset.

Responsibilities

• Maintain data integrity within the HRMS database.
• Generate data and prepare scheduled reports.
• Respond to HRIS related questions and troubleshoot issues.

Skills

Excellent computer skills

Advanced MS Office skills

Excellent verbal & written communication skills

Excellent interpersonal skills

Excellent customer service skills

Education

Community college diploma or equivalent training

Tools

Oracle HRMS

MS Office (Excel, Word, Project, etc.)

Job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

SUMMARY

The HRMS Administrator supports the Manager, HRMS and Payroll on all HRIS and employee data related activities including employee data entry and update, data analysis and report generation, and HRIS system issue resolutions.

KEY DUTIES & RESPONSIBILITIES

Data Management

• Maintains the integrity of the data within the HRMS database. Inputs and updates employee information.
• Coordinates and administers data related activities relating to new hires, changes and terminations. Creates employee files. Follows up with managers on outstanding documentations and ensures the Payroll team receives all required documentation. Updates employee information in the HRIS database.
• Conducts bi-weekly audits of HRMS data to ensure data integrity. Takes corrective measures, as required.

Reporting and client service

• Generates data and prepares scheduled reports according to established data requirements and distribution lists.
• Consults with internal clients to determine ad hoc reporting requirements and provides recommendations. Generates data and provides reports.
• Generates organizational charts using applicable software.
• Responds to HRIS related questions. Troubleshoots issues. Escalates to Manager, HRIS as required.
• Educates team members and leaders on HRIS policies and procedures.
• Coordinates and administers end user training. Updates training manual.
• Consults and contributes to special projects, as required.
• Other duties as required.

KNOWLEDGE & SKILLS

• Community college diploma or equivalent training with minimum of 1-3 years of job-related experience
• Excellent computer skills and the ability to quickly learn new software.
• Advanced MS Office skills including Word, Excel, Project, Visio, PowerPoint and Outlook. Experience with Oracle HRMS and web-based applications is an asset.
• Excellent verbal & written communication skills.
• Excellent interpersonal skills including the ability to interface at all levels within the organization.
• Ability to work independently as well as on a team.
• Excellent customer service skills and the ability to work with people possessing varying technical abilities.
• Flexibility and adaptability to frequently changing priorities and deadlines.
• Excellent organization and time management skills.
• Ability to exhibit discretion in handling confidential / sensitive information.

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.