HR Coordinator

Essential HR; Remote; CAD 60,000 - 80,000; Part time

Job summary

A consulting firm is seeking a part-time HR Coordinator to support Senior HR Business Partners in various administrative tasks. This remote role requires 15 hours per week with flexibility for additional hours. Responsibilities include recruitment coordination, maintaining HR documentation, and ensuring compliance. A strong emphasis on organizational skills and attention to detail is essential. Compensation ranges from $20 to $25 per hour, reflecting experience. Candidates from the Niagara to Kitchener-Waterloo area are preferred.

Qualifications

• Organized and reliable with a knack for managing multiple priorities.
• Confident working independently and able to ask clarifying questions.
• Motivated to develop HR skills in a small-business environment.

Responsibilities

• Support recruitment activities, including job postings and interview coordination.
• Prepare and maintain HR documentation and employee records.
• Coordinate payroll inputs and health and safety administration.

Skills

Organizational skills

Attention to detail

Ability to manage multiple priorities

Curiosity and adaptability

Job description

The Company

Are you ready to trade your commute for quality time, your punch card for independence, and your drive‑thru for home‑brewed?

Essential HR provides fractional, hands‑on HR support to small businesses. We’re a female‑led, relationship‑driven consulting firm bringing big‑company HR experience into small business environments—without the red tape, ego, or one‑size‑fits‑all playbooks. Our team works closely with clients who value true partnership, while enjoying flexibility, autonomy, and trust to make smart decisions. Here, you’re not just filling a role—you’re part of a collaborative team that values judgment, balance, and meaningful work.

About the Part‑Time HR Coordinator Role

The HR Coordinator supports Essential HR’s Senior HR Business Partners by providing reliable, detail‑focused coordination and administrative support across multiple client files. This role helps ensure HR projects move forward smoothly, deadlines are met, and clients receive consistent, high‑quality service. Working closely with two Senior HR Business Partners, the HR Coordinator plays a key role in recruitment coordination, HR documentation, and administrative execution.

This role is primarily remote, with onsite client presence required occasionally. Preference will be given to candidates located in the Niagara to Kitchener‑Waterloo area.

Main Responsibilities / Duties

• Support recruitment activities, including drafting job postings, coordinating interviews, preparing offer documentation, and tracking candidate progress
• Prepare, format, and maintain HR documentation such as employee policies, SOPs, and internal templates
• Maintain accurate employee records and support onboarding, offboarding, and HRIS updates
• Coordinate payroll inputs and documentation
• Support health and safety administration, including training tracking, documentation, and record maintenance
• Conduct legislative research and assist with client file audits under guidance to support compliance initiatives

Who You Are

• Organized, reliable, and comfortable managing multiple priorities with attention to detail
• Confident working independently while knowing when to ask clarifying questions or flag concerns
• Curious, adaptable, and motivated to continue developing your HR skills in a small‑business environment
• Comfortable learning new tools, technologies, and client systems quickly
• Aligned with a work style built on trust, accountability, and flexible collaboration

Schedule

This role is part‑time, with a guaranteed minimum of 15 hours per week. While hours are expected to remain at this level for the next six months, there may be periods where additional hours are available based on project needs.

There are no set daily work hours; however, flexibility is required to support client and candidate availability, as well as internal meetings held Monday to Thursday during standard daytime business hours.

Compensation

$20–$25/hour, commensurate with experience and depth of human resources knowledge.

How to Apply

If you choose to include a cover letter, tell us which aspect of HR you enjoy most and why you’re interested in this role.

Want to add a personal touch? You’re welcome to include a short video introducing yourself and sharing why this opportunity excites you.

AI Technology Statement

This job posting has been crafted with the assistance of AI technology, ensuring clarity and alignment with our organization’s goals and values.

Accommodation Statement

Accommodations are available upon request for candidates participating in the selection process. Please let us know if you require any specific accommodations.

Human Rights Statement

Essential HR is an equal opportunity employer committed to fostering an inclusive workplace. We welcome applicants of all backgrounds and do not discriminate based on any status protected by applicable laws.