HR Assistant

Trinity Church & School; Vancouver; On-site; CAD 40,000 - 60,000; Full time

Job summary

A community-focused organization in Metro Vancouver is looking for a full-time HR Assistant. This mid-level role involves providing administrative support to the Chief Human Resources Officer and assisting employees with payroll, benefits, and compliance matters. The ideal candidate will have over 3 years of HR experience, a high school diploma, and is encouraged to pursue further education in HR. This position offers a chance to develop skills in a supportive environment and requires alignment with community values.

Qualifications

• 3+ years of proven HR work experience is required.
• Must be able to communicate effectively both verbally and in writing.
• Must demonstrate strong problem-solving abilities.

Responsibilities

• Support payroll processing and employee time off tracking.
• Manage onboarding and organize personnel files.
• Conduct background checks and verify employment.

Skills

HR work experience

Knowledge of HR/payroll compliance

Ability to handle sensitive information

Superior technology/computer skills

Problem-solving skills

Strong interpersonal skills

Clear communication skills

Organizational skills

Dependability

Education

High School Diploma

College education (preferred)

Job description

Full-Time (30-35 hrs) Non-Exempt; Hourly pay
HOURS: Mon-Thursday (8-5)

POSITION SUMMARY: The HR Assistant is a mid level position, with opportunity to grow personally and professionally in the profession. Will provide high level administrative support to the Chief Human Resources Officer and provide overall support to Trinity Inc. employees as it relates to HR support.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Support payroll processing, tracking employee time off.
• First point of contact to employees regarding payroll matters, benefits, policies, and time clock/off questions.
• Assist with benefit administration; enrollment, questions, materials, etc
• Assistant will intake, onboard and organize all new hire files: new hire, background, verification of employment, employment forms, other personnel forms. etc. (knowledge of I9s)
• Responsible to manage and review weekly hours in time clock for accuracy, over time and approvals. Report suspicious hours to CHRO.
• Responsible to follow up on excessive overtime and part-time hourly analysis reports.
• Complete off-boarding with staff transitions (email, files, benefits, last check, PTO)
• Conduct background checks and follow up with department leads as needed. Reprocess every 3 years and document in database.
• Complete external verification of employment requests within 24 hours
• Maintain clean filing records for all employees.
• Assist in ensuring compliance with federal, state and local employment laws and regulations. Maintaining proper documentation.
• Will assist with year-end file clean out and help with year-end reports.
• With assistance draft monthly newsletter that applies to all staff (church & school).
• Partner with receptionist team for coverage when needed.

To effectively perform the duties of an HR assistant, individuals must be able to demonstrate a number of competencies that are essential to the position, which include:

• Must have specific HR work experience
• Must have knowledge of HR/payroll compliance regulations
• Must have ability to handle sensitive information with discretion
• Must have superior technology/computer skills
• Must be able to multi-task well
• Must be adept at problem-solving, including being able to identify and resolve issues in a timely manner
• Must possess strong interpersonal skills
• Must be able to communicate clearly, both written and orally, as to communicate with employees, and in group presentations and meetings
• Must be able to prioritize and plan work activities as to use time efficiently
• Must be organized, accurate, thorough, and able to monitor work for quality
• Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback

QUALIFICATIONS:

Must be a member of a Trinity Church. Must align with Trinity beliefs. 3+ years proven, consistent work experience in HR. High-School Diploma required. College education preferred. Desire to pursue a deeper understanding, career and passion in HR.