HR Admin Assistant

Select Staffing; Canada; On-site; CAD 30,000 - 60,000; Full time

Job summary

A staffing agency in Canada is seeking a reliable HR Admin Assistant to support the Human Resources department. The ideal candidate should have 2+ years of HR administrative experience and superb communication skills. Responsibilities include managing logistics, onboarding, and maintaining employee records. Benefits include health and welfare plans, dental, and vision coverage.

Benefits

Health and Welfare Plans

Dental

Vision

Employee Assistance Plan

Life / AD&D

Qualifications

• 2+ years' experience providing HR administrative support.
• Superb written and verbal communication skills.
• Aptitude for learning new software and systems.

Responsibilities

• Plan and manage client-related logistics.
• Facilitate onboarding communications.
• Maintain and update employee records.

Skills

HR administrative support

Communication skills

Time-management skills

Multitasking ability

Bilingual proficiency (Spanish)

Education

High school diploma or equivalent

College degree or equivalent

Tools

UKG

Kronos

Job description

Overview

Description

We’re seeking for a reliable and detail-oriented HR Admin Assistant to support our Human Resources department with daily administrative tasks and employee coordination. The ideal candidate will be organized, communicative, and passionate about providing excellent support to both the HR team and employees.

Schedule

Monday-Friday 10am-7pm with 1hr lunch.

Pay

$23-26 depending on experience

Responsibilities

• Plan and manage client-related and executive visit logistics, including space management, preparation activities and catering coordination.
• Facilitate on-boarding communications and lead New Hire Orientation sessions in partnership with HR team members.
• Provide daily administrative support for HR operations including reporting and data entry in systems such as Kronos and UKG.
• Maintain and update employee records, both digital and paper-based, ensuring accuracy and confidentiality.
• Assist in tracking compliance-related documentation, including I-9 verification, policy acknowledgments, and training completions.
• Support employee engagement initiatives and assist in organizing site events, employee appreciation activities, and recognition programs.
• Monitor and manage inventory of office and on-boarding supplies; order and restock as necessary.
• Handle incoming and outgoing mail, packages, and interoffice deliveries.
• Create and distribute internal HR communications, including new hire welcome messages, event reminders, and policy notices.
• Provide administrative support for internal HR audits and generate reports as needed.
• Manage new hire badge creation and assist with site access control procedures.

Minimum Qualifications / Skills

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

• 2 plus years' experience providing HR administrative support
• High school diploma or equivalent
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and systems
• Bilingual proficiency (Spanish)

Preferred Qualifications / Skills

• College degree or equivalent
• Previous HR experience in 3PL / Distribution environments
• Previous experience using UKG and Kronos
• Previous administrative experience supporting senior leadership
• Comfortable handing confidential information

Benefits

• Health and Welfare Plans Medical
• Dental
• Vision
• Employee Assistance Plan
• Life / AD&D
• Short Term Disability
• Accident
• Critical Illness / Hospital