HR Admin Assistant

Pin Si Kitchen Pte Ltd; Alberta; On-site; CAD 50,000 - 65,000; Full time

Job summary

A human resources consultancy in Alberta seeks an HR Coordinator to manage full-spectrum HR functions, including payroll, recruitment, and compliance with labour laws. The ideal candidate will hold a diploma in Human Resources, have at least one year of experience, and possess strong communication skills. Proficiency in Info-Tech Cloud HR System and MS Office is required, along with a willingness to collaborate with Mandarin-speaking colleagues.

Qualifications

• Minimum 1 year of experience in full-spectrum HR and administration.
• Strong understanding of compliance with government regulations and labour laws.
• Ability to coordinate and manage HR functions and employee relations.

Responsibilities

• Coordinate and manage HR functions including payroll processing, attendance, and leave management.
• Serve as primary point of contact for employee relations and grievances.
• Prepare HR-related letters and communications.

Skills

Good written and verbal communication skills

IT literacy and proficiency in MS Office

Info-Tech Cloud HR System experience

Willingness to work with Mandarin-speaking colleagues

Education

Diploma in Human Resources or equivalent field

Job description

Overview

Manage full spectrum of HR functions including monthly payroll processing, weekly employee duty roster, recruitment, work pass & quota management, employment medical examination, OFWAS, IR8A, IR21, WICA, Insurance, attendance & leave, welfare, training, employee matters, etc.

Monthly CPF, SDL, donations, FWL, FWL waiver submission and other statutory claims such as government paid child-care/maternity/paternity leave and NS reservist make-up claims.

Main point of contact for all employee relations matters.

Responsibilities

• Coordinate and manage HR functions including payroll processing, attendance, leave management, recruitment, onboarding, and benefits administration.
• Handle statutory submissions and claims (e.g., CPF, SDL, FWL, government paid leave, NS reservist claims).
• Serve as the primary point of contact for employee relations, grievances, and disciplinary matters.
• Ensure compliance with government regulations and labour laws; liaise with government agencies for funds/applications/renewals.
• Prepare letters such as appointment, confirmation, promotion, and other HR communications.
• Coordinate annual performance appraisals, bonus processes, and salary reviews.
• Post jobs, conduct recruiting and interviewing; manage onboarding, orientation, and benefits for new joiners.
• Assist with statutory reporting and surveys (e.g., LMS, MOM surveys).
• Plan and organize company events and team-building activities.
• Monitor and purchase office supplies; maintain and update employee files in the HR system.
• Liaise with government bodies for funds, applications, and renewals.
• Execute ad-hoc duties as required.

Requirements

• Diploma in Human Resources or equivalent field.
• Minimum 1 year of experience in full-spectrum HR and administration.
• Good written and verbal communication skills.
• Info-Tech Cloud HR System experience is required.
• IT literacy and proficiency in MS Office.
• Willingness to work with Mandarin-speaking colleagues.

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