Health Travel Coordinator (#219)

Northwest Employment Works; Northwestern Ontario; On-site; CAD 30,000 - 60,000; Part time

Job summary

An Indigenous health services organization in Northwestern Ontario is looking for an organized individual to manage scheduling and travel for health team members. The role requires strong communication skills and experience in medical office administration. Ideal candidates will have a deep understanding of Indigenous communities and must hold a valid driver's license. Join our team to make a meaningful difference in community health support.

Qualifications

• Experience booking travel to remote first nation communities.
• Experience working with a multidisciplinary health team.
• Experience working in medical office administration.
• Up-to-date vaccinations or valid medical exemption.
• Ability to provide a clear criminal record check.
• Excellent understanding of Indigenous culture and language is an asset.
• Valid driver’s license and access to a vehicle required.

Responsibilities

• Schedule and coordinate travel for health team members.
• Liaise with health authorities and provide travel notifications.
• Maintain confidentiality and submit monthly travel claims.
• Support data entry clerks and medical office administrators when needed.

Skills

Organizational skills

Attention to detail

Communication abilities

Travel booking experience

Proficiency in Microsoft Office Suite

Job description

Overview

Are you passionate about scheduling and travel for physicians and the Health Services Team travelling into member communities within the Independent First Nations Alliance? This role requires exceptional organizational skills, attention to detail, and strong communication abilities to facilitate administrative tasks effectively. The role will report to the Health Information Supervisor.

Responsibilities

• Scheduling and travel for physicians and members of the health team travelling into member communities.
• Liaise with the Medical Director, Health Director and Nursing Stations.
• Provide regular travel notifications to Nursing Stations including Health Authorities/Administrations and Leadership.
• Maintains confidentiality compliant with applicable laws and legislation, by securing workstations and keeping current on all scheduling policies and procedures.
• Coordinates accommodations bookings at health centers from internal and external service providers
• Complete monthly travel reports
• Completes and submits travel claims monthly
• Sends monthly travel calendar notifications
• Provides support to data entry clerks when required
• Provide support to medical office administrators when required

Position Requirements

• Experience booking travel to remote first nation communities
• Experience working with a multidisciplinary health team
• Experience working in medical office administration
• Proficient in the use of Microsoft Office Suite
• Up-to-date vaccinations or valid medical exemption
• Ability to provide a clear criminal record check
• Ability to travel occasionally within the region
• A good understanding of the culture and the language is a definite asset
• Familiarity of Indigenous communities and organizations; experience working for an Indigenous organization
• Valid driver’s license G, clear driving abstract, and access to a vehicle required

Note: Flexibility is key at IFNA. You may occasionally cover tasks outside your role, ensuring comprehensive support for our organization’s mission.

Why Join IFNA?

If you’re ready to contribute to our organization and make a meaningful difference, apply now to join our team. We welcome individuals who are committed to supporting the well-being of our communities.

Salary Range: $23.18 – $27.48/ hour

Schedule: Regular hours from Monday to Friday with weekends, overtime and on-call availability.
Job Type – 3 Month term with possible extension

Submit your resume and cover letter outlining your relevant experience and why you are the ideal candidate for this position to [e-mail] identifying Job #219. We look forward to welcoming you to our team!

Deadline: September 29, 2025