Financial Assistant, Restricted Accounts

University of Toronto; Toronto; On-site; CAD 76,000 - 98,000; Full time

Job summary

A major Canadian university in Toronto seeks a Financial Administrator to manage restricted trust accounts under the guidance of the Senior Financial Officer. The ideal candidate will have a Bachelor's degree in Commerce or a related field, with a minimum of three years of experience in financial accounting. Strong analytical, organizational, and communication skills are required, along with proficiency in financial systems like SAP and Microsoft Office. This full-time position offers a salary range of $76,577 to $97,928 annually, with step progression.

Qualifications

• Minimum three years of financial accounting experience in a post-secondary institution.
• Highly knowledgeable in the University’s Financial Information System.
• Demonstrated hands-on experience with large enterprise systems.

Responsibilities

• Manage financial administration of restricted trust accounts.
• Ensure compliance with donor intentions regarding financial activities.
• Analyze data anomalies and take corrective actions.

Skills

Financial accounting experience

Analytical skills

Communication skills

Knowledge of GAAP

Advanced Excel proficiency

Familiarity with Power BI

Education

Bachelor's degree in Commerce or related discipline

Tools

SAP

Microsoft Office Suite

Power BI

Job description

Date Posted

01/26/2026

Req ID

46711

Faculty/Division

Faculty of Arts & Science

Department

Office of Financial Services

Campus

St. George (Downtown Toronto)

Position Number

00049935

Existing Vacancy

Yes

Description

About us

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Planning, Budget & Finance Office provides strategic and operational advice on the financial and budget management of the Faculty, as well as internal institutional and Faculty research data and business support services to all of the Faculty’s units. The Office models, plans, and implements the Faculty’s operating budget and provides Faculty-wide support and advice on the management of research, restricted and trust funds; financial analyses and forecasting; strategic planning and budget analysis; policy compliance and develops and delivers finance and business training seminars for A&S academic administrators and administrative staff.

Your opportunity

Under the general direction of the Senior Financial Officer, Research and Restricted Accounts, the incumbent is responsible for the comprehensive financial administration of restricted trust accounts in the Dean’s Office. This includes ongoing monitoring, accurate recording, timely reconciliation, and financial analysis to ensure the integrity and proper stewardship of restricted funds; ensuring that expenditures and financial activities comply with donor intentions, and the specific terms outlined in funding and gift agreements. The incumbent will collaborate closely with academic departments and units across the Faculty of Arts & Science, providing guidance, support, and financial expertise to facilitate the effective use of funds.

The incumbent in this position will utilize strong analytical, organizational, and communication skills, along with advanced knowledge of accounting principles, financial systems and compliance frameworks.

Through these responsibilities, the incumbent contributes to maintaining accountability, fostering strong relationships with stakeholders, and supporting the strategic priorities of the Faculty.

Your responsibilities will include

• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Monitoring, recording, reconciling and/or reporting on trust accounts
• Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
• Verifying that supporting documentation is attached to financial records before processing in FIS
• Analyzing information and making recommendations to inform budgetary decision making
• Analyzing processes and recommending changes based on understanding financial priorities
• Identifying and analyzing data anomalies and discrepancies and taking necessary actions to correct errors
• Generating standard financial reports and preparing financial summary reports
• Providing advice and data to support the development of business cases and analytics for departmental and research initiatives
• Serving as a resource to others by providing (non-supervisory) job-related guidance

Essential Qualifications

• Bachelor's degree in Commerce, Business Administration, Accounting, or a related discipline or an acceptable combination of education and experience.
• Minimum three (3) years of related experience with financial accounting in a post-secondary education or research-intensive institution.
• Highly knowledgeable in the University’s Financial Information System (FIS), Human Resources Information System (HRIS), and My Research Online, or similar financial systems.
• Demonstrated hands‑on experience with large enterprise systems such as SAP (e.g., AMS – RIS, HRIS, FIS) and MROL.
• Experience applying rules and procedures of the University of Toronto's Guide to Financial Management and the Ontario Broader Public Sector (BPS) Procurement Directive.
• Experience applying rules and procedures of granting agencies.
• Demonstrated experience working with and excellent knowledge of the Generally Accepted Accounting Principles (GAAP).
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, Access), including complex spreadsheet development and data analysis.
• Familiarity with Power BI for data visualization and reporting.
• Excellent understanding of collective agreements and institutional financial policies.
• Ability to work with complex and/or technical information (e.g. financial statements).
• Excellent communication (verbal and written) and interpersonal skills.

Assets (Nonessential)

• Financial experience with the Faculty of Arts and Science.
• Proficiency in data analytics tools (e.g., Power BI, Tableau).
• Experience with internal audit processes.
• Understanding of procurement policies.
• Excellent understanding of the University of Toronto's collective agreements and institutional financial policies.
• Experience working in a complex, decentralized organization with multiple stakeholders.
• Familiarity with process improvement initiatives.

To be successful in this role you will be

• Adaptable
• Proactive
• Resourceful
• Tactful
• Team player

Closing Date

02/09/2026, 11:59PM ET

Employee Group

USW

Appointment Type

Budget - Continuing

Schedule

Full-Time

Pay Scale Group & Hiring Zone

USW Pay Band 11 -- $76,577. with an annual step progression to a maximum of $97,928. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category

Finance/Budget/Planning/Audit

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail] .