Fact Program Coordinator

Canadian Base Operators Inc; Southport; On-site; CAD 60,000 - 80,000; Full time

Job summary

A defense training and aviation services company in Southport, MB is seeking a Program Coordinator to provide administrative support for the Future Aircrew Training Program. The role includes coordinating transition plans, managing documentation, and facilitating communication among diverse stakeholders. Candidates should have a degree in Business Administration or a related field, along with 3-5 years of project coordination experience, preferably in military or aviation environments. Strong interpersonal skills and attention to detail are essential for success in this fast-paced role.

Benefits

Accommodations for candidates with disabilities

Sponsorship for security clearance

Qualifications

• 3-5 years of Project Coordination experience in a military or aviation environment.
• Strong ability to manage multiple priorities in a fast-paced environment.
• Eligible to obtain a Secret Security clearance.

Responsibilities

• Support coordination of transition plans and deliverables.
• Assist with operational service inputs during transition.
• Track requirements associated with site services and facility management.
• Liaise with service providers to support tracking of progress.
• Maintain schedules, action logs, and readiness checklists.
• Prepare agendas and record meeting minutes.
• Perform document control activities.
• Assist with preparation for inspections and reviews.

Skills

Interpersonal skills

Attention to detail

Effective communication

Project management skills

MS Office Suite proficiency

Fluent in English

Fluency in French

Education

Degree or Diploma in Business Administration

Project Management or a related field

Tools

MS Project

Jira

Job description

Overview

ABOUT THIS CAREER OPPORTUNITY

SkyAlyne is a team of defense, training, simulation, and aviation industry experts assembled from across Canada, working to prepare the next generation of Royal Canadian Air Force (RCAF) Pilots and Aircrew as the Future Aircrew Training (FAcT) program provider for the RCAF. In 2023 SkyAlyne was named the preferred bidder, and in 2024, was officially contracted to partner with the RCAF and deliver the FAcT program.

The FAcT Program Coordinator is located in Southport, MB and reports to the FAcT Program Director. Their primary focus is to provide administrative and operational support across three locations for the planning and execution of the transition-in and establishment of the Future Aircrew Training (FAcT) Program’s Site Support Services and Facility Management. Duties and responsibilities include but are not limited to:

Responsibilities

• Support the coordination, review, tracking, and submission of transition plans, reports, and deliverables related to site services and facility management.
• Assist with the coordination and documentation of operational service inputs during transition, including accommodations, transportation, food services, emergency response, Air Traffic Control and Aeronautical Information Services, refueling, facility maintenance, Occupational Health & Safety, environmental and energy management, and other related services.
• Track requirements associated with site services and facility management activities and support the coordination of inputs and updates from responsible service providers during the transition phase.
• Liaise with subcontracted service providers to consolidate documentation and support tracking of progress against transition milestones.
• Maintain transition schedules, action logs, risk registers, and readiness checklists to support structured and timely implementation activities.
• Prepare agendas and briefing materials, including recording of meeting minutes and action items with clients, subcontractors and working groups.
• Provide document control activities, including version control, filing, and controlled distribution of transition and operational documentation.
• Assist with preparation for inspections, reviews, and readiness activities by organizing records and assembling supporting documentation.
• Maintain coordination and administrative support activities as services progress from transition to steady-state operations.
• Perform any other tasks as designated by the Program Director.

Education Requirements

Degree or Diploma in

• Business Administration
• Project Management or a related field.

Work Experience Requirements

• 3-5 years of Project Coordination, Logistics or Facility Services experience in a military or aviation environment industry is a significant asset.

Skills, Abilities, and Other Requirements

• Strong interpersonal skills with the ability to communicate effectively with diverse stakeholders and technical teams.
• Exceptional attention to detail and the ability to manage multiple competing priorities in a fast-paced environment.
• Willing and able to travel to training sites in Moose Jaw, SK, Portage la Prairie, MB and Winnipeg, MB as required.
• Strong oral and written English language capabilities; fluency in French is an asset.
• Eligible to obtain a Secret Security clearance and Controlled Goods Clearance from the Government of Canada.
• Proficient user of:

• MS Office Suite (Word, Excel, SharePoint).
• Project management software (e.g., MS Project, Jira).

Individuals who successfully complete the interview process and do not already hold a valid security clearance will be sponsored for a Secret Security Clearance. To obtain a Secret Security Clearance from the Government of Canada, applicants must undergo a comprehensive 10-year background check. This includes financial and criminal record checks, as well as a security assessment conducted by the Canadian Security Intelligence Service (CSIS). Applicants will be required to provide detailed information covering the past 10 years, including employment, education, and residency history. For this reason, continuous residency in Canada for the last 10 years is a mandatory requirement.

Out Team welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.