Facilities Project Coordinator (Program Admin Officer 1-2)

Government of Nova Scotia; Halifax; On-site; CAD 1,000 - 3,000; Full time

Job summary

A provincial government agency in Halifax is seeking a Facilities Project Coordinator to manage facility strategies, oversee office renovations, and support safe work environments. The ideal candidate will have a bachelor's degree, project management experience, and strong communication skills. This permanent, full-time position offers competitive salary and benefits, emphasizing career development and a flexible working schedule.

Benefits

Defined Benefit Pension Plan

Health and Dental Insurance

Employee Assistance Programs

Qualifications

• Bachelor’s degree + 1 year of related experience or equivalent training.
• Familiar with leasing procurement processes.
• Knowledge of systems, furniture, building services and construction.

Responsibilities

• Oversee office moves and surplus asset management.
• Monitor lease expiry and provide recommendations.
• Prepare space programs and conduct threat risk assessments.

Skills

Customer service skills

Project management

Interpersonal communications

Organizational skills

Ability to interpret architectural drawings

Education

Bachelor's degree

Tools

Microsoft Office Suite

AutoCAD

Job description

Overview

Competition # : 47032
Department: Service Nova Scotia
Location: HALIFAX
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 02-Oct-25 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

At Service Nova Scotia, we impact every citizen, business and municipality in Nova Scotia. Our mandate is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence. Our vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business. To learn more about our Department, please click on the following link: https://beta.novascotia.ca/government/service-nova-scotia-and-internal-services/about

About Our Opportunity

The Facilities Project Coordinator works as part of a high-performing team that is responsible for the coordination/administration and delivery of Service Nova Scotia facilities strategy. This is done through managing projects; supervising new office space fit outs & existing office space renovations; coordinating system furniture installations and re-configurations. This is all done while ensuring that employees have a safe and healthy place to work.

This position reports directly to the Manager, Facilities and Corporate Services.

Primary Accountabilities

• The Facilities Project Coordinator oversees office moves and the acquisition and disposal of surplus assets in approximately 33 locations across the province.
• The Facilit

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Responsibilities

• Monitor lease expiry dates for current leased facilities, consult with operational management to recommend whether leases should be renewed, extended, or re‑tendered.
• Prepare space programs for internal and central agency approval, and conduct threat risk assessments.
• Monitor budgets, critical timelines, and physical project progress; read/interpret written materials and floorplans; manage multiple tasks simultaneously.
• Prepare reports on progress and completion of projects and responsibilities.
• Provide subject matter guidance to employees while interpreting and applying laws, regulations, and policies applicable to facilities issues (building code, national fire code).
• Provide input and assistance to the Occupational Health and Safety Coordinator when improving worksites or addressing issues.
• Develop and maintain an electronic library of facility plans; maintain asset inventory; assist with special projects.

Qualifications And Experience

To be considered for this opportunity, you hold a bachelor’s degree + 1 year related experience; or an equivalent combination of training and experience may be acceptable.

As the successful candidate, you must be familiar with the process for the procurement of leased space and goods. You must have knowledge of systems, furniture, building services, and construction. You must have working knowledge of architectural drawings, space programs, and the ability to provide informed advice as space plans are developed and reviewed.

As the successful incumbent, you must have solid customer service skills with the ability to deal tactfully with staff and executives as well as private sector contacts. You must have the ability to determine client needs and ensure that those needs are incorporated into the requirements for proposal documents. You must demonstrate effective interpersonal communications (both oral and written) and possess strong organizational skills. This role requires the incumbent to be a team player working to enable peers, as well as an independent worker able to exercise sound judgement and initiative. Much of the work is project based, so you must manage within fixed timelines, balance competing priorities and work within the budget. You must also be proficient in standard computer applications such as Microsoft Office Suite.

Experience and/or knowledge of any of the following would be considered an asset:

• Ability to interpret work from Computer Aided Drawing programs such as AutoCAD
• Project Management methodologies
• Knowledge of Occupational Health and Safety policies, programs, and procedures
• Knowledge of building codes and standards, including accessibility codes
• Knowledge of environmental assessment methods and sustainability

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

Your normal work week is 35 hours/week, 7 hours/day (and will require availability 24/7 during times of crisis). You may be required to work overtime on occasion.

You primarily work within a comfortable office environment. There will be regular travel at local and provincial level to manage existing operations and attend project meetings.

This position requires regular travel around the province; therefore, a valid Nova Scotia driver’s license is required.

Visually demanding using computer monitors, sitting for long periods of time and occasionally moves/lifts light objects such as office supplies, furniture, and equipment. Normal office environment with a high degree of concentration and accuracy needed. Challenged with balancing competing priorities, ensuring tasks are completed on time and attention to detail is required. Must be able to work calmly and effectively under stress as the incumbent is under frequent demands to ensure numerous deadlines are met and client requests are responded to promptly.

Additional Information

This is a permanent, full-time position based in Halifax, Nova Scotia.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless career paths.
• Department Specific Flexible working schedules.

Pay Grade: PR 06 - PR 10
Salary Range: $1,924.95 - $2,760.42 Bi-Weekly

Employment Equity Statement

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

This Is a Bargaining Unit Position Initially Restricted To Current Civil Service Employees Represented By The Nova Scotia Government Employees Union (NSGEU). If Applying From Outside a Government Office, Employees Must Apply Correctly Via This Link

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [e-mail].