Facilities Coordinator

CBRE; Toronto; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading property management firm is seeking a Facilities Coordinator in Toronto, Ontario. In this role, you will support the Facilities Management function by coordinating with clients, vendors, and contractors to complete facility tasks and work orders. Ideal candidates will have a High School Diploma and some job-related experience, along with strong organizational and communication skills.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards.
• Strong organizational skills with an inquisitive mindset.

Responsibilities

• Work with landlords, tenants, and service providers to ensure procedures are implemented.
• Acknowledge client inquiries and collect work orders.
• Monitor activities outside the building.

Skills

Communication skills

Organizational skills

Basic math skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Overview

Facilities Coordinator

Job ID 238167

Posted 12-Sep-2025

Service line: GWS Segment

Role type: Full-time

Areas of Interest: Building Management, Facilities Management

Location: Toronto - Ontario - Canada

About the Role: As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This role supports the Facilities Management function, focusing on the operations of assets and providing support to Property Managers regarding repairs and investment plans.

What You’ll Do

• Work with landlords, tenants, and service providers to ensure the implementation and recognition of procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information and reports to determine performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities outside the building, such as proper waste disposal and recycling.
• Follow instructions, prepare short correspondence and memos, and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems with limited discretion.
• Understand the defined duties, methods, and tasks as described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills to calculate simple figures such as percentages, discounts, and markups.

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future

Equal Employment Opportunity & Accommodations

Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages applications from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (Canada) and [phone] (U.S.).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)