Executive Assistant to the CEO

Logic Software Solutions; Montreal; On-site; CAD 60,000 - 80,000; Full time

Job summary

A dynamic software firm in Montreal seeks a bilingual Executive Assistant to support the CEO. The role requires expertise in managing calendars, logistics, and confidential materials. Candidates should have 3-5 years of experience, be fluent in French and English, and possess strong organizational skills. The position offers a competitive compensation package and opportunities for professional growth.

Benefits

Competitive compensation

Professional development opportunities

Supportive corporate culture

Qualifications

• 3-5 years as an Executive Assistant to C-level executives.
• Valid driver’s license and willingness to travel for business.
• Exceptional written and verbal communication skills.
• High proficiency in Microsoft Office Suite.

Responsibilities

• Manage the CEO’s calendar and logistics.
• Handle communication with tact and urgency.
• Provide comprehensive administrative support.
• Maintain confidentiality with sensitive materials.
• Organize team communications and events.
• Assist with executive errands and transportation.

Skills

Fluency in French

Fluency in English

Time-management skills

Organizational skills

Communication skills

Adaptive problem-solving

Tools

Microsoft Office Suite

Job description

Overview

Executive Assistant to the CEO / President. Location: Montreal, Onsite. Position: Full-Time.

Are you a dynamic, bilingual professional with a passion for excellence? We are seeking a highly skilled Executive Assistant to become the right hand to our CEO / President. This is a mission-critical role for a polished individual who thrives in a fast-paced environment, anticipates needs, and enables our leadership to operate at their highest potential. You will be more than an assistant; you will be a strategic partner, a gatekeeper, and a force for seamless organization. If you are fluent in French and English, possess an impeccable ability to manage complex logistics, and are ready to travel to support key business objectives, we want to hear from you.

Location – Montreal, Onsite; Position – Full-Time.

What You’ll Need – fluency in French and English, ability to manage complex logistics, and willingness to travel to support business objectives.

Responsibilities

• Master of Logistics: Manage the CEO’s complex and dynamic professional and personal calendar, including scheduling, agendas, travel, accommodations, transportation, and meal planning.
• Strategic Communication Hub: Manage the flow of information to and from the executive office. Handle all forms of communication (mail, email, phone calls) with tact and urgency. Fluently manage correspondence and interactions in both English and French.
• Executive Support: Provide comprehensive administrative support, including document preparation, presentation creation, spreadsheet management, and maintaining an impeccable filing system and contacts database.
• Confidentiality Ambassador: Maintain the utmost professionalism and strict confidentiality with all sensitive company and executive materials.
• Driver of Connectivity: Organize team communications, plan and execute internal and off-site events, and ensure seamless connectivity across the organization.
• Mobile Support: Utilize a valid driver’s license to assist with executive errands and transportation when needed. Travel domestically and/or internationally to provide on-the-ground support for business meetings, conferences, and events.

Qualifications

• Required Experience: 3-5 years of hands-on experience as an Executive Assistant reporting directly to C-level executives (CEO, President, COO).
• Language Skills: Fluent in English and French (verbal and written) is mandatory.
• Mobility: Valid driver’s license and willingness/ability to travel for business meetings.
• Exceptional written and verbal communication skills.
• Superior time-management and organizational skills with the ability to coordinate multiple concurrent projects.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and aptitude for learning new software.
• Adaptable and resilient team player, comfortable with challenges and changing priorities.

Preferred Skills Qualifications

• Experience overseeing budgets and expenses.
• Experience developing and improving internal processes and filing systems.
• A proactive and anticipatory approach to problem-solving.

What We Offer

• A competitive compensation and benefits package.
• The opportunity to work closely with and learn from visionary leadership.
• A dynamic and supportive corporate culture.
• Professional development and growth opportunities.