Executive Assistant to CEO & Leadership Team

CanMar Recruitment; Surrey; On-site; CAD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Canada is seeking a highly organized Executive Assistant to support the CEO and President of a U.S. portfolio company. Responsibilities include managing schedules, coordinating travel, and supporting overall office efficiency. Ideal candidates will have 3+ years of relevant experience, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced environment. A valid driver's license and a reliable vehicle are also required for this role.

Qualifications

• 3+ years of experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time management skills.
• Professional-level written and verbal communication skills.
• High attention to detail with the ability to multitask in a fast-paced setting.
• Strong proficiency with Google Workspace and/or Microsoft Office.
• A high level of integrity, discretion, and reliability.
• Valid driver’s license and access to a reliable vehicle (required).

Responsibilities

• Manage and optimize the CEO’s calendar, email, and meeting coordination.
• Coordinate complex travel arrangements, itineraries, and logistics.
• Prepare and edit internal and external correspondence, presentations, and reports.
• Track follow-ups, ensure deadlines are met, and keep the CEO focused on top priorities.
• Liaise with internal departments and external partners.
• Maintain confidentiality and professionalism at all times.
• Coordinate logistics for internal meetings and events.
• Support general office administration, including printing and filing.
• Greet and host guests and visitors to the Executive Office.
• Conduct research and gather information to support decision-making.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Multitasking

Proficiency in Google Workspace

Proficiency in Microsoft Office

Job description

A recruitment agency in Canada is seeking a highly organized Executive Assistant to support the CEO and President of a U.S. portfolio company. Responsibilities include managing schedules, coordinating travel, and supporting overall office efficiency. Ideal candidates will have 3+ years of relevant experience, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced environment. A valid driver's license and a reliable vehicle are also required for this role.