Executive Assistant & Office Manager

Chip Data Centers Inc.; Vancouver; On-site; CAD 60,000 - 90,000; Full time

Job summary

A leading infrastructure firm in Vancouver is looking for an Executive Assistant & Office Manager to support the CEO and oversee day-to-day operations. This critical role requires strong organizational skills and the ability to manage complex calendars, coordinate travel, and prepare executive materials. The ideal candidate will possess excellent communication skills and a high degree of professionalism, contributing to a dynamic growth-stage environment. Competitive compensation and opportunities for personal growth are offered.

Benefits

Dental care

Extended health care

Paid time off

Wellness program

Qualifications

• Relevant experience as an Executive Assistant or Office Manager is an asset.
• Experience supporting senior executives in a startup or growth-stage environment.
• High degree of discretion, judgment, and professionalism.

Responsibilities

• Manage complex executive calendars and meeting coordination.
• Coordinate domestic and international travel.
• Prepare executive materials including presentations and briefing documents.
• Oversee daily office operations and facilities management.
• Track office-related budgets, invoices, and expenses.

Skills

Strong organizational skills

Time-management

Excellent written communication

Verbal communication

Discretion and judgment

Proficiency with Google Workspace

Proficiency with Microsoft Office

Scheduling tools

Job description

Company & Job Description:

We are a growth-stage company working in multiple industries including next-generation digital infrastructure to support cloud, AI, and high-density compute workloads. We are seeking a highly capable Executive Assistant & Office Manager to support the CEO and leadership team while overseeing day-to-day office and administrative operations.

This role is critical to keeping leadership focused, operations organized, and the company running smoothly as we scale. The ideal candidate is detail-oriented, resourceful, and comfortable balancing strategic executive support with hands‑on operational responsibilities.

Key Responsibilities

• Executive Support (Primary Focus)
• Manage complex executive calendars, scheduling, and meeting coordination
• Coordinate domestic and international travel across multiple time zones
• Prepare executive materials including presentations, briefing documents, and meeting agendas
• Serve as a trusted gatekeeper and liaison with investors, partners, customers, and internal teams
• Handle sensitive and confidential information with professionalism and discretion
• Anticipate executive needs and proactively resolve issues before they escape? Wait keep original text:
• Anticipate executive needs and proactively resolve issues before they escape
• Office Management & Operations
• Oversee daily office operations and facilities management
• Manage office vendors (IT support, facilities, security, supplies, service providers)
• Coordinate onboarding and offboarding logistics for new hires
• Track office-related budgets, invoices, and expenses
• Maintain organized office systems, policies, and documentation
• Support internal meetings, leadership offsites, and company events
• Cross‑Functional & Ad Hoc Support
• Partner with Finance, HR, and Operations on administrative initiatives
• Assist with internal communications and coordination across teams
• Support special projects related to company growth and operational readiness

Qualifications

• Relevant experience as an Executive Assistant, Office Manager, or hybrid role is considered an asset
• Relevant experience supporting senior executives, ideally in a startup or growth‑stage environment
• Strong organizational, time‑management, and prioritization skills
• Excellent written and verbal communication
• High degree of discretion, judgment, and professionalism
• Comfortable working independently in a fast‑paced, execution‑driven environment
• Proficiency with Google Workspace / Microsoft Office and scheduling tools

Nice to Have

• Experience in infrastructure, technology, mining, or industrial environments
• Prior exposure to data centers, cloud, telecom, or hardware‑focused companies
• Experience supporting a CEO or founder
• Light HR, finance, or vendor‑management experience

What we Offer

• Competitive compensation
• Direct exposure to executive leadership and strategic initiatives
• Opportunity to grow with a scaling infrastructure company
• High‑impact role in a mission‑critical industry
• Internal Priority Guidance

Job Type: Full‑time

Benefits

• Dental care
• Extended health care
• Paid time off
• Wellness program