Executive Assistant (LCR)

Interac; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading financial services organization in Toronto seeks an experienced Executive Assistant to support the Legal, Compliance, and Regulatory team. The ideal candidate has over 5 years of experience, exceptional organizational skills, and is proficient in MS Office. You will manage the Leader's calendar, prepare meeting materials, and arrange travel, ensuring smooth operations. This role offers a dynamic work environment focused on excellence and professional growth.

Benefits

Competitive compensation

Comprehensive benefits package

Investment in employee education

Qualifications

• Minimum of 5+ years as an executive assistant or Business Manager.
• Strong analytical, critical thinking, and problem-solving skills.
• Proficient with MS Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.

Responsibilities

• Manage the Leader's calendar and activities effectively.
• Prepare materials for meetings in a timely manner.
• Organize travel arrangements and manage expenses.
• Build relationships and understand business goals.

Skills

Analytical skills

Problem-solving skills

Communication skills

Time management

Attention to detail

Tools

MS Office

Social media tools

Job description

Overview

At Interac, we design products and solutions that give Canadians control over their money so they can get more out of life. Whether we’re leading real-time money movement, driving innovative commerce solutions like open payments for transit systems, or making advancements in new areas like digital identity and open banking, we are playing a key role in shaping the future of the digital economy in Canada.

Want to make a lasting impact amongst a community of creative thinkers, problem solvers, technical virtuosos and high-performance application developers? We want to hear from you.

Executive Assistant role

As an Executive Assistant supporting the Legal, Compliance and Regulatory business, day-to-day activities will be critical to building stakeholder confidence and upholding the standards of operating responsibly. We are looking for an efficient self-starter with the ability to operate effectively in a fast-paced environment. You are a masterful problem-solver, highly organized and have exceptional communication skills. You also have an excellent ability to build and maintain relations and help drive accountability.

Responsibilities

• Understanding business goals and external priorities and providing day-to-day management of the Leader's calendar and activities to ensure high-value time utilization.
• Understanding the business to build effective relationships, assigning priority to meeting invites and asking questions proactively to assess urgency.
• Providing updates to the Leader on upcoming meetings, ongoing obligations, project deliverables and timelines.
• Being responsible for the timely preparation and presentation of materials for meetings.
• Coordinating completion of deliverables by the assigned Leader.
• Collecting materials in preparation for requirements, updating materials and reviewing amendments with stakeholders.
• Dispatching meeting invitations, booking meeting rooms and arranging for resources and other requirements in support of smooth and efficient meeting facilitation.
• Supporting the coordination and implementation of department events.
• Preparing PowerPoint presentations (developing, formatting, proofreading, printing) and other documents.
• Understanding travel preferences of the Leader and organizing travel arrangements and related travel documents required prior to travel.
• Developing and maintaining a filing system; ensuring business and operational reports, forms, and other documentation are readily available.
• Regularly reviewing and managing corporate expenses and usage (e.g., expense report review) and ensuring expense reimbursement is within the guidelines.
• Possibly participating in committees such as the Diversity & Inclusion committee to stay abreast of key events and keep the Leader informed on upcoming events, programs and initiatives.

Who are you?

• You have a minimum of 5+ years as an executive assistant/administrator and/or Business Manager to senior leaders.
• You have strong analytical, critical thinking and problem-solving skills and an ability to present clear, concise and effective solutions.
• You are a critical thinker and rely on experience and judgment to plan and accomplish goals.
• You are proficient with MS Office (Word, Excel, PowerPoint, Outlook).
• You have strong communication skills, both verbal and written, with the ability to collaborate and build relationships with key stakeholders.
• You exhibit meticulous attention-to-detail and excellent time management and organizational skills.
• You have expertise in social media and collaboration tools like LinkedIn.
• You can handle stressful situations with measured calmness and decisiveness.
• You are guided by exceptional common sense, maturity, discretion and the ability to maintain confidentiality.
• Eligibility to work for Interac Corp. in Canada in a full-time capacity.

Background checks

Interac requires employees to complete a background check that is completed by one of our service providers. We use this service to complete the following checks:

• Canadian criminal record check;
• Public safety verification;
• Canadian ID cross-check;
• 5-year employment verification;
• Education verification; and
• If applicable, Credit Inquiry and Social Media Check

How we work

We know that exceptional people have great ideas and are passionate about their work. Our culture encourages excellence and actively rewards contributions with:

Connection: You’re surrounded by talented people every day who are driven by their passion of a common goal.

Core Values: They define us. Living them helps us be the best at what we do.

Compensation & Benefits: Pay is driven by individual and corporate performance and we provide a multitude of benefits and perks.

Education: To ensure you are the best at what you do we invest in you

Please be aware of certain individuals fraudulently using Interac Corp.’s name and logo to offer fictitious employment opportunities. Interac Corp. will never ask, solicit, nor accept any monies in exchange for employment opportunities. Any such offers of employment are fraudulent and invalid, and you are strongly advised to exercise great caution and disregard such offers and invitations.

Please note that under no circumstances shall Interac Corp. be held liable or responsible for any claims, losses, damages, expenses, or other inconveniences resulting from or in any way connected to the actions of individuals performing such fraud. Further, such fraudulent communication shall not be treated as any kind of offer or representation by Interac Corp. or its subsidiaries and affiliates.