Executive Assistant(Bilingual)

Adecco; Ottawa; On-site; CAD 45,000 - 60,000; Full time

Job summary

Adecco is recruiting for an Executive Assistant for a 1-year onsite contract in downtown Ottawa. The position offers a variety of administrative responsibilities, requiring strong organizational skills, proficiency in MS Office, and at least two years of experience in a similar role.

Qualifications

• At least 2 years experience as an Executive or Administrative Assistant.
• High Proficiency in MS Office Suite.
• Ability to work within tight deadlines and under pressure.

Responsibilities

• Managing daily office operations and coordinating agendas for senior staff.
• Coordinating meetings, conferences, workshops, and seminars.
• Composing, editing, and finalizing a wide range of correspondence.

Skills

Interpersonal skills

Communication skills

Organizational skills

Attention to detail

Initiative

Education

College diploma in office administration

Certificate in Business Administration

Tools

MS Office Suite

Job description

Adecco is currently recruiting for an Executive Assistant for a 1-year Onsite contract with a possibility of extension. This role is with our client in downtown Ottawa, ON. The Candidate must have a valid Reliability Clearance.

The Executive Assistant will have the following responsibilities :

Managing the daily office operations and coordinating agendas and calendars for senior staff;

Coordinating meetings, conferences, workshops, and seminars and arranging for facilities, equipment and services;

Making travel reservations, developing itinerary and preparing travel expense claims

Composing, editing, proofreading and finalizing a wide range of correspondence and materials to reflect senior staff’s preferences;

Reading incoming correspondence and flagging items of importance or preparing summaries;

Editing, proofreading, and finalizing correspondence, reports, statements, invoices, forms, presentations and other documents;

Creating and presenting a variety of reports and recording meeting minutes;

Performing document and file management functions, including e-filing, routing and tracking items for review or signature, to and from the office;

Coordinating the preparation of documentation in support of HR service requests and staffing actions;

Other duties as assigned;

The Executive Assistant must meet the following mandatory requirements :

Must have at least 2 years experience as an Executive or Administrative Assistant;

Must have a college diploma or certificate in office administration / Business Administration or any other related field;

High Proficiency in MS Office Suite;

Ability to work within tight deadlines and under pressure;

Excellent interpersonal and communication skills;

Solid organizational and administrative skills;

Demonstrates initiative and strong attention to details;

Proven ability to exercise good judgment, tact, and discretion;

Ability to follow established protocols and administrative procedures;