Executive Assistant

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 60,000 - 80,000; Full time

Job summary

A healthcare organization in Winnipeg seeks a Senior Administrative Employee to provide comprehensive administrative support for the Chief Operating Officer. The ideal candidate will have five years of administrative experience, proficiency in Microsoft Office, and excellent organizational skills. Responsibilities include managing secretarial activities, developing databases, and improving office efficiency. This full-time position requires in-person work and offers a competitive salary based on qualifications and experience.

Qualifications

• Five years’ experience in a senior administrative position.
• Experience scheduling and coordinating meetings.
• Ability to maintain a high level of confidentiality.

Responsibilities

• Provide administrative support to the Chief Operating Officer.
• Organize and prioritize secretarial activities for the COO.
• Develop, maintain, and update databases and spreadsheets.
• Review and recommend new office procedures to improve efficiency.

Skills

Proficiency with Microsoft Word

Proficiency with Microsoft Excel

Proficiency with Microsoft PowerPoint

Typing speed 60 wpm

Excellent communication skills

Problem-solving skills

Ability to prioritize workload

Experience recording and preparing minutes

Education

Completion of high school or equivalent

Job description

Requisition ID: 396312

Position Number: 20031236

Posting End Date: February 03, 2026

City: Winnipeg

Employer: Winnipeg Regional Health Authority

Site: Victoria General Hospital

Department / Unit: Office of the COO - VGH

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: 02/23/2026

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Salary is commensurate with education and qualifications.

Position Overview

As the senior administrative employee within the portfolio, you will provide administrative support to the Chief Operating Officer. You will organize and prioritize independently the secretarial and administrative activities for the COO and ensure all work is completed within established timeframes. Your tasks will include typing, formatting, and proofreading various types of material including correspondence, minutes, agendas, and manuscripts. You will also develop, maintain, and update databases, create spreadsheets, perform data collection and entry, support analysis, and assist with preparing reports. You will review, evaluate, and recommend new office and administrative procedures to improve efficiency and quality of service, and prepare and maintain policies and procedures for the portfolio’s administrative activities.

Experience

• Five years’ experience in a senior administrative position.

Education (Degree/Diploma/Certificate)

• Completion of a high school or equivalent program of studies; formal training in applied office skills is required.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Proficiency with computerized systems (Microsoft Word, Access, PowerPoint, and Excel) is essential.
• Experience with e-mail and computerized calendars.
• Typing speed 60 wpm.
• Demonstrated ability to organize, assign, and supervise the work of junior employees.
• Experience in scheduling and coordinating meetings.
• Ability to compose correspondence on behalf of senior managers.
• Experience recording and preparing minutes and agendas.
• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Ability to work in a fast‑paced corporate environment and work effectively under pressure to meet deadlines.
• Demonstrated problem‑solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare agencies, and all levels of management.
• Ability to maintain a high level of confidentiality.
• Previous health care experience would be an asset.

Physical Requirements

• Required to work for long periods of time at a computer.

Security & Background Checks

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check, and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

Accommodations and Diversity

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self‑identify as being of Indigenous descent in their cover letter/application.