Executive Assistant

Quandri; Vancouver; On-site; CAD 90,000 - 110,000; Full time

Job summary

A tech-driven insurance firm is looking for an Executive Assistant to support the CEO and leadership team. This role requires managing schedules, coordinating travel, and handling communications, suitable for candidates with 5+ years in similar positions. The company promotes a culture of urgency and curiosity while providing a competitive salary and benefits package in Vancouver.

Benefits

Comprehensive health benefits

Employee stock options

Four weeks of paid vacation

Qualifications

• 5+ years experience supporting C-level executives in high-growth tech companies.
• Exceptional organization, written and verbal communication, and attention to detail.
• High emotional intelligence and strong situational awareness.

Responsibilities

• Manage the CEO's inbox and dynamic calendar, ensuring alignment with priorities.
• Coordinate meetings, travel, and logistics for the CEO and leadership team.
• Track and manage key projects and commitments, ensuring timely follow-through.

Skills

Organization

Verbal communication

Written communication

Emotional intelligence

Attention to detail

Job description

We’re Quandri, our mission is to build a trusted & delightful journey for insurance consumers by transforming the service experience with AI. Our Renewal Intelligence Platform is designed to help brokerages save time, increase profitability, and drive better outcomes for their staff, clients, and business.

We saw 3x ARR growth last year and are re-writing what is possible in our category. Named one of LinkedIn’s Top Canadian Startups 2 years in a row, we have already made a big impact on the insurance industry and startup landscape. However, what matters most is making our customer’s lives better one renewal at a time. We are building a world-class team to do this and want you to be a part of that journey! Running a profitable personal lines book of business is harder than ever for insurance brokerages. Market conditions, rising costs, talent shortages, and staffing constraints are just some of the challenges that hinder profit margins, scalability, and exceptional client service. Trusted by 100+ insurance agencies across the USA and Canada, Quandri is transforming the renewal process with AI-driven automation, enabling proactive workflows and delivering data-driven insights.

Today’s renewal process is often reactive, with brokers focusing on clients who request help rather than adopting a proactive, data-driven approach. Quandri is revolutionizing renewals by offering a platform that uses AI and automation to streamline operations. This allows brokerages to retain more business, enhance client and staff experiences, reduce E&O risk, and boost sales through upselling and cross-selling.

Looking to make an impact in your next role? How about transforming an entire industry? At Quandri, we’re unlocking new frontiers in insurance. To do that, we model our culture as a crew of interstellar astronauts. As Quandronauts, we’re committed to building a company that is diverse and multi-faceted. We’ve raised venture capital from top US and Canadian investors to help us achieve our mission, and are now scaling to achieve this.

What you’ll do

• Manage the CEO’s inbox and highly dynamic calendar, ensuring alignment with priorities
• Coordinate meetings, travel, and logistics for the CEO, and for the leadership team
• Serve as liaison between the CEO, leadership team, customers, prospects, investors, and external partners
• Prepare briefing materials, speaking notes, agendas, and follow-up communications and actions from meetings and events, including the leadership meeting
• Track and manage key projects and commitments, ensuring timely follow-through
• Drive internal communication and alignment - draft announcements, emails, and presentations for the CEO
• Support all hands & board meeting preparation, and investor relations
• Represent the CEO with professionalism and empathy
• Build trust and strong relationships across all levels of the company
• Model our guiding principles in every interaction - see section lower down
• Carry out periodic personal life admin for the CEO (5% of role)

The right person for this role will have

• 5+ years experience supporting C-level executives in high-growth tech companies
• Exceptional organization, written and verbal communication, and attention to detail
• High emotional intelligence and strong situational awareness
• Comfort with ambiguity, shifting priorities, and a fast-moving culture
• Be calm and composed under pressure and working to tight deadlines

Our guiding principles

• Customers at the core. We put the customer at the center of all we do. At a basic level, we believe business success comes down to talking to customers and building something they want. We don’t listen to customers and just take what they say blindly, but we think critically about it and build what they need. Customers are the core of everything we do, and our business exists to serve them. We prioritize their needs over all else within the company.
• Move with urgency. There are times when we need to move slowly and deliberately, but we default to acting fast and with urgency. We slow down when necessary, but this should be a deliberate choice. Businesses become more lethargic as they grow, this principle is designed to fight this fact.
• Be curious. We understand the world by being curious and asking why. We aren’t satisfied with surface level understanding, and seek a deeper understanding of why things are the way they are. Don’t take someone’s word for it or the answer “because that’s how we do it.” Understand why and dig deep.
• Excellence in execution. We know that what separates good from great is a high level of execution. We commit ourselves to excellence in everything that we do, from delivering an amazing product to writing a great email.
• Act like an owner. We’re all owners of the business and act like it. We follow through on commitments, own our results and think long‑term.
• Fight for simplicity. The law of increasing functional information states that systems evolve to become more complex over time. At Quandri, we believe there is sophistication in simplicity; as such, we intentionally fight for streamlined solutions and are committed to the uncomplicated.

Compensation and Benefits

• The range for base pay is $90k - $110k which is dependent on level of experience, performance and choice of stock option compensation
• Employee stock options based on experience level
• Comprehensive health benefits, including $500 Lifestyle Spending Account
• Four weeks of paid vacation per year
• Parental leave top-ups: 6 months for birthing parents, 8 weeks for non-birthing parents (up to $100,000 annual salary)

$90,000 - $110,000 a year

Diversity and Inclusion

Quandri is dedicated to fostering a diverse and inclusive workplace. As an equal opportunity employer, Quandri adheres to Canadian labour laws and does not engage in discrimination based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other status protected under Canadian law.

Don’t let imposter syndrome stop you from applying. Great people sometimes don’t have the “right” experience. If you think that you’ll be amazing at this role then we encourage you to apply.