Executive Assistant

Aiderbrook; Toronto; On-site; CAD 61,000 - 76,000; Full time

Job summary

A boutique investment firm in Toronto is looking for a confident Executive Assistant to support the Vice President. This exciting full-time role requires outstanding organizational and communication skills, with opportunities to grow within the firm. Responsibilities include calendar management, project oversight, and research tasks. The salary ranges from $45,000 to $55,000 annually, and benefits include on-site parking and paid time off.

Benefits

On-site parking

Paid time off

Responsibilities

• Schedule meetings and organize the VP's personal schedule.
• Maintain a database of ongoing projects and ensure deadlines are met.
• Organize daily tasks based on urgency and importance.
• Maintain a network of personal and business contacts.
• Conduct both basic and complicated research tasks.
• Organize and document all workflows and key information.
• Inspect buildings and liaise with superintendents.
• Verify invoices.
• Greet office visitors and offer refreshments.
• Take notes during meetings.
• Run occasional errands throughout the city.
• Create itineraries and book travel arrangements.

Skills

Outstanding organizational skills

Strong written and verbal communication skills

Exceptional research skills

Proficiency with Google Drive / Docs

Proficiency with Excel

Understanding of basic finance terms

Calm demeanor

Discretion

Education

Secondary School (preferred)

Tools

Google Drive

Dropbox

Excel

Job description

Overview

Company Description : Aiderbrook is a boutique private investment firm headquartered in Toronto, Canada. Our primary business is real estate acquisition and property management, but we also make investments in a variety of sectors. While real estate is our core focus, we have a number of businesses that you will provide support across. This is a fully in-person position at our office near King and Spadina.

Role Description :

Our Vice President is hiring an Executive Assistant. This role is for a confident self-starter with outstanding organizational skills and strong research abilities. There is significant opportunity for growth within our organization.

This is a full-time position and you will be required to work from 9-5PM. There will be times when you have more flexibility or will be required to handle tasks after hours.

You will work very closely with our VP and have the opportunity to explore projects across a number of different sectors, meet industry leaders, and contribute at the ground-floor on new ventures.

This role does not require previous experience as an EA.

Requirements :

• Outstanding organizational skills
• Strong written and verbal communication skills
• Exceptional research skills
• Proficiency with Google Drive / Docs, Dropbox, and other document services
• Proficiency with Excel
• Understanding of basic finance terms
• Calm demeanor
• Discretion
• Bonus (not required) :
• Valid driver's license and car
• Experience in finance (either professional or academic)
• Experience in real estate (either professional or academic)
• Experience in urban planning (either professional or academic)
• Basic knowledge of the digital asset / blockchain space

Responsibilities :

• Calendar Management: Scheduling meetings and organizing our VP's personal schedule.
• Project Management: Maintaining a database of ongoing projects and ensuring that deadlines are being met.
• To-Do Management: Organize tasks daily, depending on urgency and level of importance.
• Relationship Management: Maintain a large network of personal and business contacts, including tracking birthdays, personal details, and ongoing business relationships.
• Conducting Research: Comfortable conducting both basic research and more complicated research tasks.
• Documenting workflows: Organize and document all workflows, key information about our VP, and the property management workflows of our general manager.
• Visiting Building Sites: Inspecting buildings, liaising with superintendents, and attending due diligence visits for prospective acquisitions.
• Reviewing and verifying invoices
• Occasional Receptionist Duties: Greeting people when they come into the office, offering them a drink, etc.
• Occasional Note-Taking During Meetings
• Errands: Occasional errands throughout the city ranging from making purchases to delivering gifts.
• Travel Arrangements: Create itineraries and book flights, hotels, restaurants, etc.

Job Type : Full-time

Pay : $45,000.00-$55,000.00 per year

Benefits :

• On-site parking
• Paid time off

Application question(s) :

• What is an accomplishment that you are proud of?

Education :

• Secondary School (preferred)

Work Location : In person