Executive Assistant

Altis Technology; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A healthcare services provider is looking for an Executive Assistant in North York to provide high-level support to Vice Presidents. Key responsibilities include managing schedules, organizing meetings, and handling communication. Candidates should have a diploma in Office Administration and a minimum of five years in a senior administrative role. This is a full-time, on-site position offering $40 per hour and a contract length of 3-4 weeks.

Qualifications

• Minimum five years of experience in a senior administrative role.

Responsibilities

• Manage complex calendars and schedules.
• Organize meetings and events, including logistics and communication.
• Coordinate travel arrangements and prepare itineraries.
• Monitor emails and prioritize incoming requests.
• Prepare and edit various documents and correspondence.

Skills

Communication skills

Organizational skills

Microsoft Office Suite proficiency

Ability to manage multiple priorities

Discretion in handling sensitive information

Education

Diploma in Office Administration or equivalent

Job description

Overview

Our client in the Healthcare industry is seeking an Executive Assistant to join their team. This individual will provide high-level support to multiple Vice Presidents and their teams.

Details

Location: North York, fully onsite.

Hours: 7 hours a day, full time.

Pay rate: $40 / hour.

Start date: ASAP.

Contract length: 3-4 weeks.

Key Responsibilities

• Manage complex calendars and schedules.
• Organize meetings and events, including logistics and communication.
• Coordinate travel arrangements and prepare itineraries.
• Monitor emails and prioritize incoming requests.
• Provide administrative support for committees and meetings, including minute-taking and follow-ups.
• Prepare and edit various documents and correspondence.
• Maintain organized filing systems for electronic and paper records.
• Track budgets and expenditures; assist with payroll and HR submissions.
• Serve as a liaison between the Vice Presidents and other staff.
• Manage office supplies and perform additional duties as needed.

Qualifications

• Diploma in Office Administration or equivalent.
• Minimum five years of experience in a senior administrative role.
• Strong proficiency in Microsoft Office Suite.
• Excellent communication and organizational skills.
• Ability to manage multiple priorities and work under pressure.
• Discretion in handling sensitive information and good judgment.

We're an equal opportunity employer committed to increasing diversity and inclusion in today's workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.