Executive Assistant

Metro; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

A leading grocery retailer in Toronto is seeking an experienced Executive Assistant to support senior management in marketing operations. The role requires exceptional organizational and time-management skills, proficiency in Microsoft Office, and at least 5 years of relevant experience. Key responsibilities include overseeing office operations, coordinating executive schedules, and managing company events. The position is full-time and offers a hybrid work model.

Benefits

Flexible schedule

Telecommuting in hybrid mode

Group insurance from the first day

Very competitive pension plan

Generous holiday policy

Employee Assistance Program

Free parking

Opportunity for professional development

Qualifications

• Minimum of 5 years of experience in an executive or administrative support role preferably in a corporate environment.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities.
• Confident with senior executives; ability to establish relevant relationships across senior teams.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality when handling sensitive information.
• Ability to work independently exercise sound judgment and demonstrate initiative.

Responsibilities

• Oversee office operations by supporting departments logistical needs.
• Manage appointments and availabilities for senior executives.
• Coordinate and arrange all travel-related requirements.
• Prepare and submit travel expense reports.
• Support the planning and execution of key internal events.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft Powerpoint

Calendar Management

Microsoft Excel

Administrative Experience

Microsoft Outlook Calendar

Google Suite

Job description

Position Title : Executive Assistant

Requisition ID : 43301

Career Group (ADSP) : Administrative

Division : Qc - Marketing Metro ()

Department : Marketing and e-Commerce

WorkLocation : METRO ON - 5559 DUNDAS STREET W (#A-DUND)

Province : Canada : Ontario

Position Type : Permanent

Joining our team has its advantages!

• Flexible schedule to promote work / life balance
• Telecommuting in hybrid mode
• Group insurance from the first day
• Very competitive pension plan
• Generous holiday policy
• Personal days
• Employee Assistance Program
• Free parking
• Opportunity for professional development

SUMMARY :

This role provides an exciting opportunity to be at the core of a dynamic and evolving Marketing Loyalty Consumer Intelligence and Digital Strategy team. As the Executive Assistant you will play an important role in shaping the efficiency of department operations contributing to impactful marketing initiatives and supporting the internal events of our Ontario office throughout the year. If you thrive in a fast-paced collaborative environment and have a passion for organization and execution we invite you to apply!

SPECIFIC RESPONSIBILITIES :

Departmental Support for Marketing Loyalty Digital Strategy Consumer Insights

Oversee office operations by supporting departments logistical needs from scheduling of meetings to sharing of information

Maintain and track project-based work reports contact lists organizational charts and other key files as assigned.

Prepare and distribute memos letters reports and other key documents.

Complete security requests for new hires and manage additional permissions as required.

Follow up on vendor invoices and manage department supply orders.

Executive Support for Department Leads

Manage appointments and availabilities for the VP Loyalty and Senior Directors of Marketing for Ontario ensuring all scheduling needs are met with utmost efficiency.

Coordinate and arrange all travel-related requirements including flights accommodations transportation and travel log updates.

Prepare and submit travel expense reports as well as oversee company car-related tasks.

Prepare and submit department timesheets to Payroll for processing.

Review and summarize reports and documents preparing supporting materials as needed.

Receive and screen email communications prioritizing and channeling messages appropriately.

HR Department Administration Vacation Summary and Payroll tracking

Event Planning and Execution for the Ontario Food Division

Support the planning and execution of key internal events : Employee BBQ Annual Charity Golf Tournament Store Manager Conference (SMC) and Holiday Luncheon

Organize and coordinate the yearly Ontario Marketing Townhall including logistics speaker coordination and ensuring seamless execution of the event.

Assess conference and location sites for potential events

Participate in our internal planning and review executive sessions

QUALIFICATIONS :

Minimum of 5 years of experience in an executive or administrative support role preferably in a corporate environment.

Exceptional organizational and time-management skills with the ability to manage multiple priorities.

Confident with senior executives; ability to establish relevant relationships across senior teams.

Strong written and verbal communication skills.

Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and other relevant software.

High level of discretion and confidentiality when handling sensitive information.

Ability to work independently exercise sound judgment and demonstrate initiative.

Strong interpersonal skills and the ability to collaborate effectively with multiple stakeholders.

Experience in event planning and coordination is an asset .

The responsibilities and relationships assigned to this role may change as is necessary to achieve Metros business objectives.

METRO is committed to providing an inclusive work environment that reflects the communities we serve. The company values respects and relies on the diversity of backgrounds experiences and points of view because it allows us to innovate make better decisions and better understand our customers. We will consider qualified applications from all walks of life to build the best team.

We encourage you to let us know if your current condition requires accommodation in the recruitment process so that we can accommodate you.

Please note that we will only contact those whose applications are selected.

We respectfully request that agencies do not contact us or send us unsolicited applications.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1