Executive Assistant

Luann Bagg Staffing Inc.; Toronto; Hybrid; CAD 100,000 - 110,000; Full time

Job summary

A reputable staffing agency in Toronto is seeking an Executive Assistant to support its Chief Legal Officer and the legal team. This role involves complex calendar management, travel coordination, and administrative support. The ideal candidate will have over 6 years of executive experience and proficiency in Microsoft Office. This position offers competitive compensation, benefits, and a hybrid work model requiring two days in the office.

Benefits

Immediate Full Benefits

Terrific Bonus

3 Weeks Vacation

5 Personal Days

Terrific Pension Plan

Transportation Allowance

Great Employee Perks

Qualifications

• Minimum of 6+ years of executive support experience required.
• Strong proficiency in Microsoft Office applications.
• Excellent communication skills (verbal and written).
• Ability to handle highly confidential information.

Responsibilities

• Manage a complex and constantly changing calendar.
• Coordinate national and international meetings and travels.
• Prepare correspondence and various communications.
• Organize and prioritize agendas and action items.
• Assist with ad hoc projects and team support.

Skills

Executive support experience

Proficiency in Microsoft Outlook

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft PowerPoint

Excellent communication skills

Relationship building

Deadline management

Independent and team work

Time management

Job description

Executive Assistant to Chief Legal Officer and General Counsel

Total Compensation 100,000-110,000+ Immediate Full Benefits+ Terrific Bonus+ 3 Weeks Vacation+ 5 Personal Days+ Terrific Pension Plan+ Transportation Allowance + Great Employee Perks!

The office is located a 5-minute walk from Union Station and it is a hybrid role that requires 2 days a week in the office.

The OPPORTUNITY:

Our client has a global reach with clients and partners and is seeking an Executive Assistant to support a busy Chief Legal Officer and Corporate Secretary as well as provide ad hoc support to two SVPs on the legal team. This Executive is looking for a long-term partnership with the EA and the team knows the true value that an EA can provide. In this role you will be responsible for complex calendar management as well as provide a high level of administrative support which includes managing travel, file management, coordination of Board and Committee meetings, prepare correspondence, reports and legal documents etc. The successful candidate will possess drive, initiative and a passion to contribute to the success of the Chief Legal Officer/legal team and the organization. If you are an individual who enjoys working in a dynamic and collaborative environment, then we want to hear from you!!

Responsibilities:

• Manages a complex and constantly changing calendar. Uses judgement and discretion for all matters.
• Organizes daily priorities within a busy calendar and arranges meeting material in a manner that sets the Executive up for success
• Coordinates national and international meetings/conferences and arranges travel (flights, hotel, car service and provides a detailed agenda).
• Acts a point of contact for Board Members and supports the Board administratively on an ad hoc basis.Arranges Board and Committee meetings
• Organizes internal and external meetings, creates agendas and prioritizes action items.
• Prepares correspondence and drafts a variety of communications. Prepares, proofreads and formats internal and external correspondence, presentations, reports using Microsoft Office.
• Plans and coordinates events (meetings, conferences and external events).
• Supports the team on management of third party vendors (set up, ensuring invoices are processed etc.)
• Enjoys a collaborative environment that fosters development and growth.
• Assists with a variety of ad hoc projects.

Qualifications:

• Minimum of 6+ years of executive support experience required for an inhouse legal department of experience working at a law firm is preferred
• Strong proficiency in Microsoft Outlook, Word, Excel and PowerPoint
• Excellent communication skills (verbal and written)
• Ability to build and maintain multiple relationships with internal and external stakeholders
• Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
• Ability to work productively both independently and as part of a team
• Enjoys an environment that is energized by employees that want to make a difference