Executive Assistant

Turner & Townsend Limited; Toronto; On-site; CAD 75,000 - 120,000; Full time

Job summary

A professional services company is seeking an Executive Assistant in Toronto to provide high-level administrative support to the Head of Infrastructure. The role entails coordinating meetings, managing reports, and ensuring compliance standards. Ideal candidates should possess 5-7 years of relevant experience, excellent verbal and written communication skills, and proficiency in MS Office. This position offers a competitive annual salary of CAD 75,000 to CAD 120,000, along with opportunities for professional growth in a vibrant work environment.

Qualifications

• 5 - 7 years post-graduate experience in administrative or executive assistance roles.
• Ability to handle confidential matters with the utmost discretion.
• Capacity to work in a high-profile environment and contribute to team dynamics.

Responsibilities

• Provide executive administrative support to the Head of Infrastructure.
• Coordinate leadership meetings and prepare materials.
• Manage calendar and travel logistics efficiently.

Skills

Proactive behaviour

Strong organizational skills

Excellent written and verbal communication skills

Time management skills

Attention to detail

Tools

MS Office

Teams

Skype for Business

Zoom

Job description

• Compensation: CAD 75,000 - CAD 120,000 - yearly

Company Description

Do you want to be part of our successful business supporting our Managing DirectorforTurner & Townsendin Canada?We are hiring aforward thinking Executive Assistant to join our team.

At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, anddoing our part to create a prosperous society.

Our team is dynamic, innovative and client-focused. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to work on some of the most exciting projects in the world.

Who are you?

You are an experienced Administrative Assistant or Executive Assistantwith 5 - 7years post-graduate experience looking for the next step or are currently undertaking a similar role in a similar environment.

Job Description

• Provide executive administrative support to the Head of Infrastructure , Canada.
• Coordinate leadership meetings including the Infrastructure Board, Leadership Meetings, Operations Meetings, Townhalls etc. Coordinate invites, agenda setting, material gathering, taking concise minutes, and maintaining action logs that drive accountability.
• Prepare and coordinate reports and presentations. I.e., reports for board meetings, executive presentations, business plans.
• Raising invoices and purchase orders
• Support calendar management and travel logistics
• Support internal compliance standards by ensuring processes are followed and appropriate approvals are obtained and recorded.
• Supporting with document control – Quality Assurance & Quality Control
• Prepare and coordinate internal and external communications and publications on behalf of the Head of Infrastructure
• Support with social media publications and content

Qualifications

• Proactive behaviour, showing initiative and being action oriented.
• Well-mannered and professional and team player in a high profile environment.
• A creative mind with an ability to suggest improvements.
• Strong organizational and planning skills in a fast-paced environment.
• Excellent written and verbal communication skills.
• Excellent time management skills and ability to multi-task, think quickly and prioritize work.
• Attention to detail and problem solving skills.
• Proficiency in MS Office (MS Word, PowerPoint, Acrobat, Excel, Outlook).
• Proficient in communication platforms Teams, Skype for Business, Zoom.
• Maintain and ensure strict confidentiality. High professional conduct, handling confidential matters with the utmost discretion and having a diplomatic approach to resolving issues are requirements at all times.

Additional Information

The base salary range for this full-time role is $75,000 - $120,000per year.Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package.Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications.

Turner & Townsendis a leading independent professional services company specializing in program management, project management, cost management and consulting across the property, infrastructure and natural resources sectors. With 108 offices in 45 countries, we draw on our extensive global and industry experience to manage risk while maximizing value and performance during the construction and operation of our clients’ assets. We are an Equal opportunity employer who will ensure accommodations are available for applicants with disabilities upon request

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.