Executive Assistant

Fairstone; Toronto; Hybrid; CAD 65,000 - 75,000; Full time

Job summary

A leading Canadian financial institution in Toronto is seeking an Executive Assistant. The role involves supporting executives in a hybrid office environment, managing schedules, coordinating meetings, and preparing presentations. Candidates should have at least 3 years of relevant experience and be bilingual in French and English. The company offers a competitive salary range between $65,000 and $75,000, and various perks including a flexible work schedule and opportunities for professional growth.

Benefits

Competitive base salary

Flexibility with hybrid work model

Gym memberships

Education Assistance Program

Paid volunteer day

Qualifications

• Minimum 3 years of relevant work experience as Executive Assistant.
• Strong strategic and management skills.
• Experience managing workflow through Diligence platform a plus.

Responsibilities

• Manage and maintain executive schedules and appointments.
• Arrange and coordinate meetings and events.
• Prepare, submit and monitor travel expenses.
• Prepare and edit correspondence and presentations.

Skills

Excellent communication skills in French

Excellent communication skills in English

Strong organizational skills

Knowledge of Microsoft Office Suite

Ability to work in a fast-paced environment

Education

Post-secondary education

Tools

Microsoft Teams

Outlook

PowerPoint

Word

Excel

Job description

Who we are:

Fairstone Bank and its family of brands are united in delivering innovative, accessible and reliable financial solutions that enable Canadians to reach their goals.

Over the years, our brand family has grown. In 2024, Home Trust Company, Home Bank and Oaken Financial became part of the Fairstone Bank family of brands, alongside Fairstone, EdenPark and Fig.

Together, we are the leading alternative lending bank in Canada. We have the collective experience and expertise to better serve our customers and foster our partners’ growth. With a diverse suite of products—residential and commercial mortgages, consumer deposits and GICs, credit cards, retail and automobile financing, personal loans and digital lending—we offer financial solutions tailored to all Canadians, including newcomers, small‑business owners, smart investors and savvy consumers.

Backed by nearly a century of lending experience through its legacy companies, Fairstone Bank and its brand family are proud to be Canada’s leading alternative lending bank.

Join Fairstone as an Executive Assistant, reporting to the Senior Vice President, Chief Legal Officer, and be part of our talented and growing team!

About the role:

As an Executive Assistant, your role is to support Executives in all aspects of their responsibilities in a hybrid office environment providing optional flexibility. (average 3 days/week in the office). This also includes proactively leading activities such as managing calendars; organizing and scheduling meetings; coordinating travel arrangements; and, as appropriate, assisting in preparing presentations and meeting agendas. He / She must act as a liaison/key partner between executives and employees and must be proactive, autonomous and capable of preparing meeting materials with minimal supervision. The candidate must have excellent communication skills in both French and English and must be resourceful in a fast‑paced environment.

The ideal candidate will be able to professionally manage the ebbs and flows of a high‑energy environment, supporting the executives and their teams in achieving strategic corporate objectives. He or she will be flexible, resourceful, autonomous and positive under pressure.

Responsibilities:

• Manage and maintain executive schedules, appointments and travel arrangements
• Arrange and coordinate meetings and events, including scheduling meeting rooms and equipment
• Follow‑up on deliverables and timelines with teams in various locations
• Monitor, respond to and distribute incoming communications, through various channels including Outlook e‑mail and Microsoft Teams
• Prepare, submit and monitor travel expenses
• Create and maintain org. charts
• Receive and interact with incoming visitors; professionally representing the executive team in interactions
• Prepare and edit correspondence, presentations and other sensitive documents
• Assist with new hires, resignations and tracking vacation schedules
• Assist with special projects and assignments maintaining a high degree of confidentiality
• Coordinate deadlines and workflow management for repetitive tasks
• Able to work in a fast‑paced environment
• Prepare, verify and consolidate executive presentations
• Liaise with various management and support functions
• Perform other duties as required

What we’re looking for:

• Minimum 3 years of relevant work experience as Executive Assistant
• Excellent communications skills in French and English (written and spoken)
• Solid knowledge of Microsoft Office Suite (Teams, Outlook, PowerPoint, Word and Excel)
• Strong organizational, strategic and management skills
• Knowledge of standard office administrative practices and procedure
• Post‑secondary education
• Ideally, understanding of Financial reporting calendars and/or corporate secretary responsibilities
• Experience managing workflow through Diligence platform a plus

What you’ll love about working here:

• Award‑Winning Culture: We’re proud to be recognized as a Great Place to Work Canada 2025 and one of Montreal’s Top Employers 2025 by Canada’s Top 100 Employers.
• Work‑Life Balance: Enjoy flexibility with our hybrid work model designed to support your lifestyle.
• Compensation Package: Competitive base salary
• Exclusive Perks: Discounts from top retailers via WorkPerks, plus location‑based perks like gym memberships and Toronto Bike Share.
• On‑Site Fitness: Gym access at our London and Montreal offices.
• Continuous Growth: Education Assistance Program and Fairstone Academy for training and skill development.
• Family Support: Parental leave top‑up program to help you during life’s big moments.
• Community Impact: One paid volunteer day to give back to causes that matter to you.
• For more information on who we are as an employer click here.

What you can expect - pay & process:

• Expected base salary range is $65,000 -$75,000 .
• This posting is for an existing vacancy within our organization.
• Artificial intelligence may be used in parts of the recruitment process.
• All candidates considered for hire must successfully pass a criminal background check, credit check, and validation of their work experience to qualify for hire.

If what you read excites you, we’d like to hear from you! Please submit your application and we’ll contact you if you become selected for first stages of the interview process.

Learn more: https://www.fairstone.ca/en/about/canadian-lender

Follow us on LinkedIn: https://www.linkedin.com/company/fairstone/mycompany/

Fairstone is an equal opportunity employer. Accordingly, we will make reasonable accommodations to respond to the needs of people with disabilities. Individuals who view themselves as Aboriginals, members of visible minorities, and disabled are encouraged to apply in confidence.

Time Type: Full time Job Type: Temporary (Fixed Term)