Executive Assistant

Greenlots; Quebec; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leader in electric mobility solutions is seeking an Executive Assistant to provide administrative support to the CEO and executive team. This role requires over 5 years of experience, particularly in servicing C Suite executives, with a focus on calendar management and travel arrangements. The ideal candidate will demonstrate strong decision-making abilities, high attention to detail, and proficiency in MS Office and Google Apps. A flexible and competitive work environment is offered, promoting a healthy work-life balance and innovative growth opportunities.

Benefits

Flexible scheduling

Generous holiday package

Competitive pay and benefits

Medical benefits for employees

Innovative Paid Time Off Program

Qualifications

• 5+ years of overall experience.
• 3+ years in an administrative role for C Suite or VP level executives.
• 2+ years of calendar management and travel arrangements.

Responsibilities

• Maintain executive's calendar and appointments.
• Book travel and create detailed itineraries.
• Produce information and respond to executive queries.
• Streamline multiple priorities to ensure deadlines are met.

Skills

Attention to detail

Calendar management

Communication skills

Decision making

Problem solving

Education

Bachelor's degree

Tools

Google Apps

MS Office

Teams

Egencia or other travel apps

Job description

Executive Assistant

Shell Recharge Solutions is a leader in delivering the new electric mobility future through innovative software, infrastructure, and professional services that empower utilities, cities, fleets, transit agencies, and automakers to deploy EV charging infrastructure at scale. Our technology is connecting EV infrastructure solutions with public and private charging needs in a safer, cleaner, and smarter way. Headquartered in India, the company’s global footprint spans across three continents with deployments in 13 different countries.

At Shell Recharge Solutions, we are looking for candidates who want to be a part of something bigger than themselves – passionate, purpose-driven individuals who believe having a career means making a meaningful impact on our business and the world. We believe in creating and doing ‘the right thing’ through responsible and sustainable EV deployment. We are looking for the innovative, driven to find a solution in a complex and dynamically evolving marketplace and look at “no” as just a challenge to find the next “yes”.

Shell Recharge Solutions is seeking an Executive Assistant!

The Executive Assistant will provide administrative support and assistance to the CEO as well as other executive leaders. The position requires a high level of management, communication, and independent judgement skill and is required to execute tasks on behalf of the executive. The role will consistently utilize a high level of competency in organizational planning, information analysis, problem solving, taking initiative, decision making, travel and time management.

What you’ll do

• Maintain executive's calendar and appointments by planning and scheduling meetings, conferences, and travel (domestic & international) including VISA processing & logistics planning
• Book travel and create detailed itineraries when needed
• Take initiative to make decisions utilizing sound judgement
• High level of attention to detail in a fast paced and often solo environment
• Build rapport quickly and easily with executive leaders and staff
• Produce information and respond to executive queries by researching, transcribing, formatting, retrieving, copying, or transmitting materials
• Build and/or assemble presentations/decks or other documents
• Conserve our executive's time by reading, researching, and routing correspondence draft letters and documents; prepare reports
• Conserve our executive's time by collecting and organizing monthly credit card statements for accounting and reimbursement
• Initiate communications or conference calls; launch video conferences and presentations
• Maintain client confidence and protect operations in handling of confidential information
• Streamline multiple priorities to ensure deadlines are met
• Liaise with internal staff as relates to availability or needs from executives
• Successfully run day-to-day tasks which may include but are not limited to:
  • Phone, email, and mail correspondence
  • Pulling support materials for meetings
  • Office administerial duties
• Create and support a friendly and professional atmosphere within the team and department

What We’re Looking For

Basic Qualifications

• Overall, 5 + years of experience,
• 3+ years in an administrative role (servicing C Suite or VP level executives)
• 2+ years of calendar management and travel arrangement
• Bachelor’s degree
• Working knowledge of Teams and other conferencing apps, Google Apps, MS Office, Egencia or other travel apps and more
• Intuition, sound judgement, high level of attention to detail

What We Offer

• A work environment that allows you to work with and learn from some of the best and brightest in this emerging industry
• The ability to make a difference in a world that needs our technology to help reduce carbon emissions and enable a more sustainable energy future through the use of electric vehicle charging software, services and infrastructure
• The freedom to learn, suggest, and implement innovative new ideas applied to our systems, processes, programs and technologies
• Daily ownership of your role in a challenging, high-growth environment.
• A casual work environment and culture that support work life ‘fit’, enabling you to fit life into your work and work into your life, i.e. flexible scheduling, virtualization options, and a generous holiday package
• Competitive pay and benefits programs designed to enable you to thrive inside and outside of work
• Participation in Shell Recharge Solutions’ performance and rewards bonus program
• Medical benefits for employees
• Innovative Paid Time Off Program
• 9/80 Flex Work schedule