Executive Assistant

Swim Recruiting; North Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

A North Vancouver-based organization seeks an Executive Assistant for an 8-month contract with potential for permanent hire. The role involves supporting the CEO and Leadership Team through calendar management, organizing meetings, and maintaining communication. Ideal candidates will have 4–5 years of experience, strong organizational skills, and proficiency in the MS Office Suite. This position is onsite for 5 days a week, offering competitive pay of $36.50 to $41 per hour plus 4% vacation.

Qualifications

• 4–5 years of previous Executive Assistant experience supporting senior leaders.
• Ability to manage multiple priorities and shifting deadlines.
• Strong comfort in managing calendars, documents, and data.

Responsibilities

• Provide comprehensive support to the CEO including calendar management.
• Plan and organize executive meetings and prepare necessary materials.
• Draft and distribute executive communications.

Skills

Organizational skills

Written communication

Verbal communication

Discretion and sound judgment

Proactive problem-solving

Proficiency in MS Office Suite

Job description

This is a unique opportunity to work closely with senior leadership and have a meaningful impact on how the organization operates day to day. If you’re a trusted, detail-driven Executive Assistant who thrives on ownership, discretion, and variety, this role offers both challenge and visibility.

This is an 8-month contract to start with strong possibility for permanent hire.

Who – The Company:

North Vancouver-based, values-driven organization with a long-standing reputation for technical excellence, service, and innovation. They partner closely with clients and manufacturers to deliver thoughtful, sustainability-focused solutions across a wide range of industries.

What- The Role:

• Provide comprehensive support to the CEO, including calendar management, inbox coordination, prioritization of requests, and preparation of executive materials.
• Support members of the Leadership Team as needed by coordinating schedules, meetings, and leadership initiatives.
• Plan, organize, and support executive and leadership meetings, including preparing agendas and materials, taking minutes when required, tracking action items, and following up to ensure completion.
• Draft, edit, and distribute executive and company-wide communications on behalf of leadership.
• Track timelines, deliverables, and dependencies for projects involving the CEO and Leadership Team, maintaining regular communication with stakeholders to support execution.
• Identify scheduling conflicts, risks, or bottlenecks and proactively recommend solutions.
• Manage travel arrangements, logistics, and itineraries for the CEO, as well as coordination for leadership meetings, offsites, and company-wide events.
• Review and reconcile corporate credit card expenses and maintain organized records related to executive activities and approvals.
• Coordinate with external vendors and consultants, managing schedules, deliverables, and communications.
• Maintain accurate and well-organized systems, files, and executive contact information.

Who- the Candidate:

• Minimum 4–5 years of previous Executive Assistant experience, supporting senior or executive-level leaders.
• Strong organizational skills with the ability to manage multiple priorities and shifting deadlines.
• Excellent written and verbal communication skills.
• High level of discretion, sound judgment, and attention to detail.
• Proactive, reliable, and able to work independently while partnering effectively across teams.
• Proficiency in the MS Office Suite (Outlook, Word, Excel, PowerPoint), with strong comfort managing calendars, documents, and data.

How much:

$36.50-$41/hr + 4% vacation

Where:

North Vancouver, BC, 5 days’ onsite

When & How To Apply:

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested, please reach out very soon!