executive assistant

Government of Canada; Montreal; On-site; CAD 45,000 - 55,000; Full time

Job summary

A government agency in Montreal is looking for an administrative professional to coordinate policies, prepare reports, and manage various tasks. The ideal candidate will have a Bachelor's degree and 1 to 2 years of relevant experience. Key responsibilities include compiling documents, managing events, and providing exceptional customer service. Proficiency in MS Office tools and strong communication skills are essential. The position is on-site only, working under pressure with a focus on attention to detail.

Benefits

Health care plan

Disability benefits

Life insurance

Pension plan

Long-term care insurance

Qualifications

• 1 year to less than 2 years experience in business administration/management.
• Ability to work under pressure and meet tight deadlines.
• Demonstrated ability to manage a large workload.

Responsibilities

• Compile data to prepare documents.
• Establish and co-ordinate administrative policies and procedures.
• Prepare reports and documents for committees and boards.
• Analyze incoming and outgoing communications.
• Coordinate production and submission of summaries and reports.
• Prepare agendas for meetings.
• Conduct research and liaise with various stakeholders.
• Manage events and provide customer service.

Skills

Excellent oral communication

Attention to detail

Team player

Organised

Reliability

Initiative

Hardworking

Quick learner

Education

Bachelor's degree

Tools

MS Office

MS Excel

MS PowerPoint

SharePoint

MS Word

MS Outlook

Job description

Overview

• Languages: French

Education

• Bachelor's degree

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Compile data to prepare documents
• Establish and co‑coordinate administrative policies and procedures
• Prepare reports and other documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co‑coordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organise, direct, control and evaluate daily operations
• Provide customer service
• Arrange travel, related itineraries and make reservations
• Manage events
• Type and proofread correspondence, forms and other documents

Experience and specialization: Computer and technology knowledge

• SharePoint
• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• MS Word

Area of work experience

• Business administration/management

Additional information: Work conditions and physical capabilities

• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Accurate
• Dependability
• Excellent oral communication
• Initiative
• Organised
• Reliability
• Team player
• Hardworking
• Quick learner

Benefits: Health benefits

• Disability benefits
• Health care plan

Financial benefits

• Life insurance
• Pension plan

Long term benefits

• Long-term care insurance