Executive Assistant

Bombardier Transportation GmbH; Dorval; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading aerospace and transportation company is seeking an Executive Assistant in Dorval, Quebec. This role involves providing high-level administrative support to the Vice President and assisting the Senior Executive Assistant. Responsibilities include managing schedules, handling travel arrangements, and performing administrative tasks. The ideal candidate holds a college degree with at least ten years of experience, is fluent in both French and English, and possesses strong organizational skills. Join a collaborative environment that values teamwork and employee well-being.

Benefits

Insurance plans (Dental, medical, life insurance, disability)

Retirement savings plan

Employee Assistance Program

Qualifications

• Minimum of ten years in a similar position.
• Ability to manage several priorities simultaneously.
• Experience providing high-level administrative support.

Responsibilities

• Coordinate the agenda of the VP(s) and schedule meetings.
• Manage day-to-day activities and ensure timely updates.
• Prepare travel arrangements and expense reports.

Skills

Fluent in French and English

Excellent knowledge of MS Office

Strong interpersonal relations

Organizational skills

Ability to work under pressure

Education

College Degree in administration or equivalent

Tools

SAP

SharePoint

Teams

OneDrive

Job description

When applicable, Bombardier promotes flexible and hybrid work policies.

Bombardier is a global leader, creating innovative and game-changing planes. Our products and services provide world-class transportation experiences that set new standards in passenger comfort, energy efficiency, reliability and safety. We are a global organization focused on working together with a team spirit.

We are looking for an Executive Assistant to join our dynamic Bombardier Defense team in Montreal. This role is an excellent opportunity for someone who is passionate about providing high-level administrative support and thrives in a fast-paced environment. The successful candidate will report directly to a Vice President and will also serve as a back-up for the Senior Executive Assistant in supporting the Executive Vice President of Bombardier Defense. This dual responsibility offers a unique chance to gain extensive experience and insight into the operations of our defense team.

With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:

• Insurance plans (Dental, medical, life insurance, disability, and more)
• Retirement savings plan
• Employee Assistance Program

What are your contributions to the team?

• Coordinate the agenda of the VP(s), by ensuring requirements are met (required participants, meeting logistics and required documentation) and schedule/coordinate meetings (internal and external).
• Manage day-to-day activities (review emails, phone calls, etc.), ensuring they are kept up to date on requirements and timelines.
• Make travel arrangements and prepare expense reports for the VP(s) and Directors and provide assistance to the team members as needed. Verify team’s travel requests and expense claims in accordance with company policies.
• Accomplish administrative tasks, which require a thorough comprehension of the business activities and practices (i.e. timesheet and vacation tracking; catering requests for meetings/customer lunches; IT equipment ordering; PR requests; HR requisitions).
• Ensure follow up on activities and files.
• Make decisions and recommendations within the authorized guidelines and procedures.
• Show analysis skills and initiative to plan and organize the assigned tasks.
• Have good knowledge of the Company's policies and procedure to provide support to the team.
• Write internal and external correspondence in both French and English.
• Perform other duties as assigned.

How to thrive in this role?

• You have a College Degree in administration or the equivalent and a minimum of ten (10) years in a similar position.
• You possess an excellent knowledge of MS Office, Word, PowerPoint and Excel and Outlook.
• You are fluent in French and English, both verbally and in writing.
• As a team player, you are known for your dynamism, strong interpersonal relations, judgment, and organization skills. You are passionate about teamwork and create opportunities for the teams to get together and improve collaboration.
• You are able to work under pressure and can manage several priorities simultaneously.
• You have a great deal of initiative and can work with minimum supervision, involving coordination and organization of work methods for the assigned duties.
• You can maintain strict confidentiality when required to do so.
• You have a good knowledge of SAP tool, SharePoint, Teams, oneDrive and other modern collaboration tools (asset).

Now that you can see yourself in this role, apply and join the Bombardier Team!

Please note: You don’t need all the skills, knowledge, and experience listed to apply for this position. We’re not looking for the perfect candidate, we’re looking for great talent and passionate individuals.

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.

Job Executive Assistant

Primary Location Administrative Centre (CA)