Executive Administrative Assistant & Office Manager

Jack Links Protein Snacks; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading protein snacks manufacturer in Mississauga is seeking a highly organized Executive Assistant to support the Canadian leadership team. The role involves managing calendars, coordinating communication, and providing high-level administrative support. Ideal candidates will have a Bachelor's degree and 3+ years of experience as an Executive Assistant, mastering tools like Microsoft Outlook and Excel. Join a dynamic team that drives results and innovation while providing essential support in a fast-paced environment.

Qualifications

• 3+ years of relevant Executive Assistant experience.
• Experience in coordinating team policies and communication.
• Proficient with Microsoft Excel, PowerPoint, Word, and Outlook.

Responsibilities

• Manage team calendars and coordinate meetings.
• Prepare meeting agendas, presentations, and reports.
• Arrange travel itineraries and accommodations.
• Assist with expense reporting and budget tracking.
• Serve as the primary liaison between the company and partners.
• Identify operational gaps and assist in problem-solving.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Microsoft Outlook

Job description

Company Description

Running with Sasquatch is more than just a clever marketing campaign. As a Jack Link’s team member, Running with Sasquatch means we roll up our buffalo plaid sleeves and do the hard work first. We don’t shy away from challenges. fact, we push hard and take risks. True to our North Woods roots, we’re a bunch of ordinary people who accomplish extraordinary things by driving results with innovation, creativity and a clear sense of urgency. Like our awesome protein products, we have an unwavering passion for quality, and you won’t find anything artificial here. What you see is what you get…authentic, humble and fun people who Run with Sasquatch!

Running with Sasquatch takes a team. We invite you to run with us, succeed with us, and celebrate with us. Most importantly, Feed Your Wild Side® with us on our journey to be the dominant global leader of branded protein snacks!

Jack Link's Protein Snacks is a global leader in snacking and the No. 1 meat snack manufacturer worldwide. Still family-owned and operated with headquarters in Minong, Wisconsin, Jack Link’s also has a large corporate hub in Downtown Minneapolis, Minnesota, and operates a total of 11 manufacturing and distribution facilities in four countries. JackLink’s produces high-quality, great-tasting protein snacks that feed the wild sides of consumers around the world. Jack Link's Protein Snacks family of brands includes Jack Link's, LK, World Kitchens Jerky, Bifi and Peperami.

Job Description

Jack Link’s in Canada is located Mississauga Ontario. This is a great opportunity for a highly organized Executive Assistant to be part of tight knit Team. We are seeking a highly organized and proactive Executive Assistant to provide high‑level administrative and operational support to the Canadian leadership team. The EA will manage complex scheduling demands, coordinate cross‑functional communication, and act as a trusted partner who ensures the organization runs efficiently.

Duties and Responsibilities

The duties and responsibilities of this position shall consist of, but not be limited to, the following:

• Manage team calendars, coordinate meetings, and ensure time is used effectively.
• Prepare meeting agendas, presentations, reports, and take minutes as needed.
• Manage confidential documents and maintain organized filing systems.
• Arrange detailed travel itineraries, accommodations, and trip documentation.
• Assist with expense reporting and budget tracking across each channel of business.
• Serve as the primary liaison between company and internal/external partners.
• Coordinate cross‑team communications to ensure clarity and alignment.
• Coordination vendors for office supplies, equipment and services, ensuring cost effectiveness.
• Procures all materials, supplies and parts necessary to maintain the office and our remote employees.
• Manage and maintain all equipment, furniture, and security to provide a safe working environment.
• Identify operational gaps and assist in problem‑solving to keep priorities on track.
• Organize and coordinate communication of our Jack Links Canadian HR Policies ensuring that our employees are regularly informed of policies and procedures to support their daily work.

Qualifications

Required Qualifications:

• Bachelor’s degree or equivalent combination of education and experience
• 3 + years relevant EA experience
• Experience in coordinating regular team information, policies and communication
• Experience developing maintenance and asset management programs
• Proficient with Microsoft Excel, PowerPoint, Word and Outlook

Preferred Qualifications:

• Knowledge of workplace safety standards, regulatory requirements, and industry best practices.
• Building or property management experience a plus.
• Experience in maintaining a secure and compliant office environment through HR policies.