Executive Admin & Board Meeting Coordinator

The International Group, Inc.; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading firm in document control is seeking an experienced Administrative Assistant and Document Control Coordinator in Toronto, Ontario. This role requires managing confidential files, coordinating executive activities, and ensuring compliance with ISO documentation standards. The ideal candidate will have over five years of administrative experience, excellent communication skills, and proficiency in Microsoft Office. The position offers a challenging environment where attention to detail and the ability to work under pressure are essential.

Qualifications

• 5+ years of administrative assistant experience.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively.

Responsibilities

• Coordinate Company Executives' activities and manage documentation.
• Review and distribute corporate documents for ISO compliance.
• Process expense reports and manage legal files.

Skills

Administrative experience

Verbal communication

Written communication

Organizational skills

Ability to maintain confidentiality

Microsoft Office

Detail-oriented

Self-motivated

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

A leading firm in document control is seeking an experienced Administrative Assistant and Document Control Coordinator in Toronto, Ontario. This role requires managing confidential files, coordinating executive activities, and ensuring compliance with ISO documentation standards. The ideal candidate will have over five years of administrative experience, excellent communication skills, and proficiency in Microsoft Office. The position offers a challenging environment where attention to detail and the ability to work under pressure are essential.