Examinations Coordinator

McGill University; Town of McLennan; On-site; CAD 30,000 - 60,000; Full time

Job summary

A prominent educational institution in Alberta is seeking an Exam Coordinator to oversee the coordination and organization of examinations. The role involves liaising with instructors and departments, managing exam submissions, and ensuring compliance with examination policies. Candidates must demonstrate excellent organizational abilities, customer service skills, and a capacity to work independently or within a team. A strong understanding of technological tools is essential, as is proficiency in English communication.

Benefits

Competitive benefits package

Defined contribution pension plan

Tuition waiver for regular employees

Up to two days of remote work per week

Qualifications

• 3 years of related experience required.
• Excellent customer service and communication skills.
• Ability to prioritize and meet multiple deadlines.

Responsibilities

• Coordinate submission of exam evaluation methods.
• Organize and print final exams while ensuring policy adherence.
• Prepare and distribute examination schedules.

Skills

Client-focused

Organizational skills

Attention to detail

Problem-solving

Multitasking

Discretion with confidential information

Verbal and written English communication

Education

DEP - Office Systems

DEP - Secretarial Studies

Tools

MS Word

Excel

Outlook

Banner (SIS)

myCourses

Infosilem

Remark Office scoring software

Adobe Professional

Job description

Please refer to How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary

Under the direction of the immediate supervisor, coordinates and organizes the submission of the method of evaluation, production, and distribution of printed examinations. Ensures adherence to policies governing examinations and multiple-choice exam results. Ensures security measures are in place as it pertains to examinations. Prepares and distributes examination schedules. Liaises between instructors, departments, faculties, and students. Acts as resource person and resolves exam-related issues.

Major Duties and Responsibilities

• Ensures method of evaluation specifications are submitted by instructors each term and that related regulations are respected. Responsible for data entry of method of evaluation specifications into scheduling software.
• Organizes and coordinates submissions for final exams for printing. Ensures all examinations are received and that policies governing information and formatting are respected. Verifies and compiles information. Liaises with departments and instructors as a resource person for electronic exam submissions. Coordinates the printing of all in-person exams with Printing Services.
• Helps in the preparation of examination schedules. Distributes schedules to faculties and departments. Helps resolve schedule conflicts. Posts examination schedules.
• Coordinates and tracks exam submission deadlines with instructors and departments.
• Coordinates the multiple-choice exam scoring process for midterm and final exams. Scans completed exams and uses exam scoring software to provide statistical analyses and exam results. Ensures accuracy and integrity of results. Acts as resource for multiple-choice scoring inquiries.
• Acts as resource person. Liaises between instructors, departments, faculties and students. Resolves exam-related issues. Makes recommendations to improve examination processes.
• Responsible for being the prime contact for in-person interactions in the Exam Office.
• Coordinates and authorizes room booking for exam purposes. Schedules and administers ad hoc examinations.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities

Must be client-focused and service-oriented with a proven ability to provide excellent customer service and develop close working relationships with a variety of clients (academics, students, and other administrators). Make independent decisions and solve problems. Demonstrated initiative, very good organizational skills, and excellent attention to detail are a must. Proven ability to prioritize and multi-task and work under pressure to meet multiple strict deadlines in a fast-paced, dynamic environment. Proven discretion in dealing with confidential information. Demonstrate ability to work independently and as part of a team. Demonstrated ease with technological applications with a proven ability to work in a PC environment using MS Word, advanced Excel and Outlook, Banner (SIS), myCourses, Infosilem, Remark Office scoring software, Adobe Professional and Minerva. Knowledge of exam scoring an asset. English, excellent spoken and written skills required. Please note that the recruitment process for this position may include a testing component following the interview.

As one of Montreal's Top Employers, here is what we offer

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 3 on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience

DEP - Office Systems 3 Years Related Experience / DEP - Secretarial Studies

Hourly Salary

(MUNACA Level F) $29.42 - $36.46

Hours per Week

33.75 (Full time)

Supervisor

Exam Supervisor

Position End Date (If applicable)

Deadline to Apply

2026-01-06

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].