Events Coordinator

The Glencoe Club; Calgary; On-site; CAD 30,000 - 60,000; Full time

Job summary

A private family-oriented sports club in Calgary is seeking an Event Coordinator to join their Events Team. The successful candidate will plan and execute events while ensuring exceptional customer service. This full-time role requires at least 2 years of event coordination experience and excellent organizational skills. Competitive benefits including health coverage and employee recognition programs are offered.

Benefits

Company events

Dental care

Discounted or free food

Extended health care

On-site parking

Paid time off

RRSP match

Store discount

Wellness program

Qualifications

• Minimum 2 years of experience in an event coordination role.
• Diplomatic and professional demeanor to engage with members and staff.
• Ability to manage multiple events simultaneously.

Responsibilities

• Coordinate corporate meetings, weddings, and social gatherings.
• Serve as the point of contact for event inquiries.
• Create and manage comprehensive Banquet Event Orders (BEOs).
• Oversee event setups for exceptional guest satisfaction.
• Lead post-event follow-ups and feedback collection.

Skills

Organizational skills

Communication skills

Relationship-building skills

Attention to detail

Team player

Tools

Event booking systems (e.g., Northstar, Birchstreet)

Job description

The Glencoe Club is a private, family-oriented sports and social club located in the Elbow Park neighbourhood of Calgary, Alberta. Our members can train and play in our leading edge sports and recreation facilities; grow and excel in our vast array of programs; enjoy our specialist services; dine in our first-class restaurants; and create life long memories with family and friends.

If you are genuinely passionate about our vision to be our members’ second home, providing excellence in all that we do, have a proven track record for creating exceptional experiences through your interactions and champion our values of respect, wellness, integrity, relationships, caring and innovation we want to hear from you.

We are seeking a dedicated and detail-oriented Event Coordinator to join our Events Team. Supporting the Event Services Supervisor you will plan, book and execute exceptional events at both The Glencoe Club and Glencoe Golf & Country Club. You will focus on delivering a high level of customer service in planning and organizing of events that meets or exceeds member expectations.

Responsibilities

• Play a pivotal role in booking and coordinating corporate meetings, weddings, celebrations of life, social gatherings and internal sports league events
• Serve as a key point of contact for event inquiries, ensuring a seamless booking experience
• Create and manage comprehensive Banquet Event Orders (BEOs) that detail every element, from setup specifics to food & beverage selections to AV needs, décor, and precise timelines
• Oversee and support flawless event setups to guarantee smooth execution and exceptional guest satisfaction
• Lead post-event follow-ups, ensuring timely payment finalizations and capturing valuable feedback for future improvements
• Prepare and distribute the Weekly BEO Package & Events Sheet, keeping all relevant departments informed and on track
• Drive efficiency by ensuring timely Banquet POS updates and assisting in the creation of daily, weekly, monthly, and annual event reports
• Collaborate closely with the Event Services Supervisor, Food & Beverage teams, and other key departments to deliver outstanding events at both clubs

Qualifications

• Minimum 2 years of experience in an event coordination role
• Excellent organizational, communication, and relationship-building skills
• A diplomatic and professional demeanor to engage with members and staff
• Ability to manage multiple events simultaneously with attention to detail
• Experience with event booking systems (e.g., Northstar, Birchstreet) is an asset
• Strong team player with a commitment to delivering exceptional service
• High standards of ethics, honesty, and integrity

Why choose us

• An inclusive and diverse working environment highlighted by creativity and collaboration, featuring top industry leaders
• Numerous opportunities for personal and professional growth including training and development
• Delicious, fulsome employee meals prepared daily
• Employee referral program that rewards the additional talent you bring
• Numerous employee recognition programs to reward you for your incredible efforts
• Comprehensive health and dental benefits available for you and your family
• An Employee/Employer contributed to RRSP plan

Additional Details

This is a Full-Time Salaried position that reports to the Events Services Supervisor. The successful candidate will require reliable transportation between both clubs and may be required to work a variety of shifts on occasion including weekdays, evenings, weekends and holidays based on the nature of the business.

The successful applicant will be required to complete a background check as well as Respect in the Workplace and certification prior to commencing employment.

Qualified applicants are invited to submit their cover letter and resume to [e-mail] by Sunday, September 20th.

Applicants must be legally eligible to work in Canada. The Club does not provide assistance with obtaining Canadian work authorization.

Additional information about The Glencoe Club and offerings can be found at our website: www.glencoe.org or at www.glencoejobs.org.

We thank all applicants for their interest in working for the Glencoe, although only short-listed candidates will be contacted directly.

Job Type: Full-time

Benefits

• Company events
• Dental care
• Discounted or free food
• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Store discount
• Wellness program

Work Location: In person

Application deadline: 2025-09-20