Events Assistant

Northwest Employment Works; Northwestern Ontario; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

A creative marketing agency is seeking an Events Assistant to support the planning and execution of live events. The ideal candidate will have 1-2 years of experience, strong organizational skills, and be adaptable to a fast-paced environment. Responsibilities include assisting with logistics, maintaining timelines, and supporting on-site execution. This role offers hands-on event management experience in a collaborative setting.

Benefits

Hands-on event management experience

Collaboration with a creative team

Mentorship opportunities

Qualifications

• 1-2 years of experience in event planning/support or hospitality.
• Strong attention to detail and ability to manage multiple tasks.
• Must be able to work flexible hours including evenings and weekends.

Responsibilities

• Assist with event planning, venue sourcing, and vendor liaising.
• Coordinate with internal teams to ensure all resources are aligned.
• Support on-site event execution and manage guest experience.

Skills

Event planning/support

Organizational skills

Communication skills

Problem-solving

Customer service mindset

Education

Education in Events Management, Marketing, Communications, Hospitality

Tools

Microsoft Office Suite

Google Workspace

Zoom

Teams

Job description

Overview

We’re not your typical marketing agency. At TAG, we don’t just create things for our clients—we work with them as an extension of their team. We don’t fit into a conventional mold, and we’re not trying to. We believe the best ideas happen when you colour outside the lines, challenge norms, and carve your own path. That’s where we live—and we love it.

Position Overview

We are looking for a motivated and detail-oriented Events Assistant to support the planning and execution of live events. This is an opportunity to gain hands-on event experience, work with a creative, fast-paced team, and contribute to projects from strategy through post-event evaluation. The ideal candidate is organized, adaptable, enthusiastic about events and experiential marketing, and ready to jump in where needed.

Key Responsibilities

• Assist with event planning and logistics: venue sourcing, vendor liaison, travel, and accommodations
• Maintain detailed event timelines and checklists; track task progress and ensure deadlines are met via Monday.com
• Coordinate with internal teams (creative, marketing, production) to ensure resources, materials, and messaging are aligned
• Assist in developing run-of-show documents, site plans, floor layouts, and signage
• Support on-site event execution: set up, breakdown, coordination of vendors, ensuring equipment/AV is functioning, manage registration/check-in, guest experience
• Arrange and/or manage virtual event platforms, live streaming, hybrid event tech as needed
• Assist with attendee communication: invitations, RSVPs, confirmations, info packages
• Post-event: gather feedback, metrics; assist with reporting, debrief, wrap-up tasks; help with storing and cataloguing event materials
• Support marketing and promotional efforts: social media coordination, content collection (photos/video), collateral materials

Qualifications & Skills

• 1‑2 years of experience in event planning/support, hospitality, or related (entry‑level to intermediate)
• Excellent organizational skills, attention to detail, ability to manage multiple tasks/projects simultaneously
• Strong verbal and written communication skills
• Comfortable problem-solving on-site; adaptable and able to work under pressure
• Proficiency with event management tools / platforms, Microsoft Office Suite (especially Excel), Google Workspace. Familiarity with virtual event tools (Zoom, and Teams) and AV/production basics is a plus
• Ability to travel locally / provincially and work flexible hours including evenings or weekends as events require
• Team player but able to work independently; proactive attitude
• Strong customer service mindset & professionalism

Preferred

• Education in Events Management, Marketing, Communications, Hospitality or similar field
• Experience with trade shows and large-scale corporate events
• Experience with First Nations communities

What You’ll Gain

• Hands‑on experience in full life‑cycle event management across diverse events. Opportunity to work in a creative, collaborative agency environment where your ideas contribute
• Exposure to strategy, branding, marketing, and production disciplines
• Mentorship and growth potential with increasingly complex event responsibilities

How to Apply

• Send your resume and a cover letter explaining why you’re excited about events and why TAG Creative Strategy is the place for you
• Include examples (if available) of past events you’ve supported or led
• Complete the below assignment with your resume and cover letter

Mini Assignment: Planning Support for a First Nations Leadership & Innovation Conference

Scenario: TAG Creative Strategy has been engaged to support the planning and execution of a two-day First Nations Leadership & Innovation Conference, taking place in Winnipeg, MB. The event will host approximately 200 attendees, including Chiefs and Councillors, youth leaders, Elders, entrepreneurs, and invited guests from government and industry.

The goal of the conference is to celebrate innovation within Indigenous communities, facilitate knowledge-sharing, and create space for meaningful connection. Your role as Events Assistant will be to help the Events Manager with logistics, communication, and on-site coordination.

Your Task:

Create a short proposal that demonstrates your ability to think practically, respectfully, and creatively about event logistics and support.

1. High-Level Planning Timeline

Outline a basic planning timeline (4–6 weeks) leading up to the conference. Include key milestones such as:

• Venue booking
• Vendor coordination
• Guest registration
• Communication with speakers or panelists
• On-site prep and roles

2. Cultural Considerations

List 3 cultural considerations you believe are important when planning a First Nations-focused event. Briefly explain why each is important.

3. On-Site Support Plan

Imagine you’re on-site the day of the event. What are 3 specific responsibilities you would take on to ensure everything runs smoothly and respectfully?

4. Welcome Package Concept

Suggest 2–3 items that could be included in a delegate welcome package, ideally with an Indigenous or locally made focus. Explain your choices.

Bonus: Creative Touch

Suggest one creative element that could make the conference feel more meaningful or memorable for attendees

Submission Guidelines

• Format: 1–2 pages (PDF)
• Deadline: October 2nd, 2025, at noon
• Submit to: [e-mail] cc: [e-mail] and [e-mail]