Events and Meeting Coordinator - 20-month contract

Ledcor; Vancouver; Hybrid; CAD 53,000 - 74,000; Full time

Job summary

A leading construction company in Vancouver, BC, is seeking an Events and Meeting Coordinator to manage corporate meetings and events. Responsibilities include planning and execution, vendor management, and budget oversight. The ideal candidate has extensive experience in event coordination and strong negotiation skills. This is a hybrid role offering competitive compensation between $53,200 and $73,150, and a focus on diversity and inclusion in the workplace.

Benefits

Health benefits

Dental benefits

Vacation benefits

Qualifications

• 4+ years’ experience in meetings and events (corporate, hotel, or convention environments).
• 2+ years’ experience with hotel meetings and events RFPs and contracts (preferred).
• Strong negotiation and customer service skills.

Responsibilities

• Lead and support planning and execution of corporate meetings and events.
• Develop and manage RFPs, source and evaluate venues.
• Coordinate hotel accommodations and manage logistics.

Skills

Vendor management

Negotiation

Customer service

Interpersonal communication

Problem-solving

Time management

Attention to detail

Education

Completed secondary education or certification in travel-related courses

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

As the Events and Meeting Coordinator you will ensure a 'One Ledcor' approach to small, medium, and large meetings and events across the entire Ledcor Group of companies. Working closely with the operating group sponsor to understand their requirements and will be responsible to ensure optimal service based on the required level of assistance. Maintain up to date calendar of events of all meetings and events. Leverage our preferred partners and provide reporting of the meetings and events spend so we have a holistic view of the T&E spend. This is a 20-month fix term contract that provides health, dental and vacation benefits. Bring your expertise in corporate events and apply to this exciting role today in Vancouver, BC!

Essential Responsibilities

• Lead and support the planning and execution of corporate meetings and events, acting as the primary liaison with internal teams, venues, suppliers, and vendors
• Develop and manage RFPs, source and evaluate venues, and review or finalize proposals and related correspondence
• Coordinate hotel accommodations, including room blocks, traveler communications, and preparation of rooming lists
• Ensure all event details are finalized and clearly communicated, overseeing décor, F&B, AV, rentals, security, entertainment, and special requirements
• Collaborate with internal departments (Communications, HR, IS, etc.) to produce digital, promotional, and multimedia materials on schedule
• Develop event critical paths, manage budgets, and provide onsite event support including setup, execution, teardown, staffing, logistics, and shipping
• Partner with executive sponsors or regional coordinators on agendas, speakers, presentations, and detailed event schedules
• Arrange attendee transportation, including flights and ground transportation, and coordinate meals and breaks throughout events
• Maintain vendor databases, pricing matrices, event calendars, and records
• support corporate travel administration and drive process improvements
• Perform expense coding and collaborate with Accounts Payable to reconcile and ensure timely payment of direct-billed invoices

Qualifications

• Completed secondary education or certification in travel-related courses
• 4+ years’ experience in meetings and events (corporate, hotel, or convention environments)
• 2+ years’ experience with hotel meetings and events RFPs and contracts (preferred); corporate travel experience is an asset
• Strong vendor management, negotiation, and customer service skills
• Excellent interpersonal, written, and verbal communication skills across diverse stakeholder groups
• Proven ability to manage competing priorities with strong time management, organization, and attention to detail
• Strong problem-solving and decision-making skills with the ability to work independently
• High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); self-motivated, professional, and adaptable in fast-paced environments

Working Conditions

• Hybrid role with a mix of remote work and in-office attendance, with flexibility to be on-site as business needs require
• Occasional travel required to various office locations

Compensation

$53,200.00 - $73,150.00

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location.

Additional Information

The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor's Inclusion and Diversity initiatives, please visit our I&D page.