Event Coordinator

Hagerty; Toronto; Remote; CAD 60,000 - 80,000; Full time

Job summary

A leading automotive membership organization is seeking an Events Manager to oversee event operations in Ontario. Responsibilities include managing vendor relationships, negotiating contracts, and ensuring the successful execution of events. Ideal candidates should possess strong communication skills, detail orientation, and project management experience, with a preference for automotive enthusiasts. This role is flexible and can be remote based in or near Toronto.

Benefits

Comprehensive benefits

Flexible work arrangements

Inclusive company culture

Qualifications

• Strong desire to assist others' success.
• Project management experience with vendors.
• Avid automotive knowledge is preferred.
• Bi-lingual (English / French) is a plus.

Responsibilities

• Maintain an overview of all events nationally.
• Build and maintain relationships with partners.
• Negotiate contracts for events.
• Manage event operations and staff scheduling.

Skills

Solution-oriented mindset

Strong communication skills

Detail-oriented

Time management skills

Proficiency in Salesforce

Tools

Microsoft Word

Microsoft Excel

Google Docs

Smartsheet

Job description

What You'll Do

• Maintain an overview of all events nationally, with a primary focus on Ontario.
• Build and maintain relationships with major partners and through existing and new sponsorships, show organizers and event related vendors.
• Negotiate contracts to maximize Hagerty's presence and brand onsite and leverage relationships to activate unique engagement and membership opportunities at events.
• Facilitate planning, develop clear timelines and establish deliverables lists all while maintaining budget guidelines.
• Track expenses for budget reconciliation; ensure vendor payments are made in a timely and efficient manner.
• Manage event operations, including but not limited to, invoice submittal for event production, contract agreements, activation costs, and other payments needed for event activation.
• Manage on-site event setup and tear down, as well as staffing and scheduling.
• Prepare and conduct pre and post event meetings for all staff attending upcoming events. Set clear expectations on the road and check in with travelers during an event.
• Assist in post-event recaps and reporting with the event and / or venue in conjunction with internal sales and executive teams.
• Work closely with Accounts Payable, and the Workday team, to ensure streamline payment processes and setting up and / or updating pre-existing suppliers.
• Manage the relationship with the Member Service Centre (MSC) operations team to ensure clear communication of Hagerty events.
• Support Hagerty Membership Initiatives; drive awareness, promote benefits and features, integrate promotion in Hagerty's presence at events.
• Be willing to obtain requisite insurance licensing.
• Continually research and present potential sponsorship opportunities and unique event opportunities for consideration; create and maintain a running calendar list of events and opportunities in region.
• Report trends and market intel within the Canadian region.
• Participate in directed initiatives from regional leadership on specific sales campaigns to drive results based on region needs.
• Collaborate with regional team members to elevate sales and event opportunities.
• Market Hagerty products to insurance partners, regional automotive influencers, direct clients and commercial facilities.
• Achieve set quarterly performance metrics based around business initiatives.
• Establish and grow Hagerty membership platform and the Hagerty Drivers Club product through product marketing, awareness campaigns, and agency contacts

This Might Describe You

• A strong desire to be helpful with a solution-oriented mindset. The #1 responsibility of this job is helping others be successful.
• Enjoy picking up the phone and calling a stranger. Calling vendors and requesting documentation is a key part of this role.
• Project-manage vendors with customer-specific issues for unfinished documentation.
• Be an advocate for events team. You must lobby on behalf of the events staff to assist with tasks while individuals are traveling and on the road.
• Strong communication and writing skills. You must be outgoing, friendly, and relatable. Must be comfortable interacting with people.
• Have a knack for details. A successful track record of written communication abilities is essential as most of our communication is done via email.
• A solid working understanding of modern computers (Windows or Macintosh) and common productivity software (Microsoft Word, Microsoft Excel, Google Docs). Excellent web browsing skills (Chrome, Firefox, Safari) and ability to research online. Proficient in Salesforce and Smartsheet is encouraged.
• Excellent time management skills - you must have the ability to batch work, juggle competing priorities to meet deadlines to ensure payments are processed in a timely manner.
• Ability to think through a multitude of variables to derive a "best" solution anticipating future possibilities and factors.
• If you're an avid automotive enthusiast, this position might be right for you.
• Bi-lingual (English / French) is a plus but not required.

Other things to note

• This can be worked as a remote position in / near Toronto, Ontario, Canada.
• Familiarity with public company requirements, including Sarbanes Oxley and key regulations, if applicable. For SOX compliant roles, responsible for designing, executing, and documenting internal controls where they have been identified as owners to prevent errors in financial reporting, processes, and business operations. Including attestation to the completeness, accuracy, and compliance of all financial reporting data, where applicable

Say hello to Hagerty

Hagerty is an automotive enthusiast brand and the world's largest membership organization. Along with being a best-in-class provider of specialty insurance for enthusiasts, Hagerty is also home to the Hagerty Drivers Foundation, Garage + Social, Hagerty Drivers Club, Marketplace, Broad Arrow Group and so much more. Committed to saving driving for future generations, each and every thing Hagerty does is dedicated to the love of the automobile.

Hagerty is a rapidly growing company that values a winning culture. We provide meaningful work for and invest in every single team member.

At Hagerty, we share the road. We are an inclusive automotive community where all are welcomed, valued and belong regardless of race, gender, age, or car preference. We are united by our shared passion for driving, our commitment to preserve car culture for future generations and our desire to make a positive impact in the world.

If you reside in the following jurisdictions : California, Colorado, District of Columbia, Hawaii, Illinois, Maryland, Minnesota, Nevada, New York, New Jersey, Ohio, Rhode Island, Vermont, Washington, or Canada please email

for compensation, comprehensive benefits and the perks that set us apart.

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