Document Controller

SNC-Lavalin; Clarington; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Clarington, Ontario, is seeking a Document Control professional. The ideal candidate will be responsible for administering document control functions, ensuring quality and compliance, and coordinating with various teams. Requirements include a college degree in Business Administration or 5 years of relevant experience, along with proficiency in Microsoft Office and document management systems. This position offers competitive pay, flexible benefits, and a hybrid work environment.

Benefits

Competitive compensation

Flexible benefits

Training and professional development

Generous time-off policies

Qualifications

• Must have document management experience.
• Experience with Records Management System is preferred.
• Ability to prioritize tasks effectively under pressure.

Responsibilities

• Administer Document Control functions and procedures.
• Coordinate document management with internal departments and clients.
• Ensure quality of all drawings and documents before issue.

Skills

Microsoft Office proficiency

Attention to detail

Self-starter

Problem-solving initiative

Knowledge of engineering documentation

Good organizational skills

Education

College graduate in Business Administration

5 years experience in Document Control

Tools

Adobe Acrobat

Document Management Systems

File Transfer Protocol

Job description

Job Description

Overview

AtkinsRéalis is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world since for more than 60 years. We are proud to be the steward of Canadian CANDU nuclear technology.

Your role

• Administer and enforces all aspects of Document Control functions through established work processes and procedures for paper and electronic document management to meet all objectives in a timely, accurate and efficient manner.
• Coordinates document management activities with internal departments and clients.
• Ensures quality of all drawings and documents prior to issue (Administrative check), as per established document control procedures.
• Maintains and enforces project procedures associated with relevant Document Control / Record Management processes.
• Produce and maintain documentation; receive, process and control deliverable and non-deliverable documentation using CANDU system (myTRAK).
• Process, print and distribute documentation received from Candu, client, site and suppliers.
• Monitor and update document baseline.
• Process and record requests for filing documentation received from Candu or third parties, includes all supporting information, administrative and technical records.
• Interface with internal and external service providers (e.g., courier, IT) in order to meet project schedules.
• Coordinate all aspects of formal documentation shipments to customers and suppliers, including tracing of shipments with SP Courier Services if required by contract.
• Ensure the established documentation work processes are correct, implemented, followed, and maintained, including quality assurance checks to demonstrate conformance, thereby ensuring that accurate records are kept and maintained for proper audit trails.
• Ensure the timely and accurate processing and recording of deliverables per project contractual obligations, in order to meet schedules and avoid monetary penalties/delayed placement of orders/inaccurate information.
• Generate statistic and ad hoc reports; conduct system queries on the status of documents.
• Assist and guide Engineering, Project Control and Document Control staff regarding documentation processes and queries.
• Flexibility in work hours to accommodate project demands with occasional preapproved overtime.

About you

• College graduate in Business Administration or a minimum of 5 years’ experience in related field or transferrable skills.
• OPG clearance considered an asset.
• Knowledge and proficiency in Microsoft Office programs, Adobe Acrobat and File Transfer Protocol.
• Knowledge of the Records Management System.
• Proficient in using computerized Document Management applications / Electronic Document Management Systems (EDMS).
• Good understanding of engineering and procurement documentation.
• Good understanding of company and project requirements, and able to offer practical suggestions for Document Control involvement.
• Good organizational skills with accurate attention to detail, with the ability to establish priorities and work under pressure to meet schedules.
• Self-starter, requiring minimum guidance.
• Uses initiative to identify, investigate and solve problems.
• Good understanding of the document security requirements through the document processing stages including restrictions and export permits.
• Demonstrated capability of working under tight timelines.

Rewards & benefits

Explore the rewards and benefits that help you thrive – at every stage of your life and your career at AtkinsRéalis in Canada.

Enjoy competitive compensation, employee recognition, and a brilliant range of flexible benefits you can tailor to your health, wellbeing, financial and lifestyle needs.

Make the most of diverse opportunities for training and professional development to grow your skills and expertise.

And take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life.

Be rewarded. Find out more.

About AtkinsRéalis

We're AtkinsRéalis, a world‑class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional information

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use, and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Appropriate accommodation will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRéalis’ accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.

Worker Type Employee Job Type Contractual (Fixed Term)

At AtkinsRéalis , we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world‑class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.