Document Control Lead

SYSTRA; Toronto; On-site; CAD 100,000 - 130,000; Full time

Job summary

A leading engineering firm in Toronto is seeking a Document Control Manager to oversee document management for complex transportation infrastructure projects. The ideal candidate will have 15 years of experience in document management, excellent communication skills, and knowledge of Canadian norms and standards. Responsibilities include creating documentation plans and supervising document controllers. SYSTRA Canada embraces diversity and fosters an inclusive workplace environment.

Qualifications

• 15 years' experience in document management/administration on complex projects (Infra linear type).
• Clear verbal and written communication skills.
• Experience with client requirements analysis.

Responsibilities

• Establish the Documentation Management Plan for the project.
• Set up mandatory document format checks for each project document.
• Produce and update the Project Deliverables List.
• Control the updates and consistency of the Project Deliverables List.
• Archive project documentation according to internal procedures.
• Supervise the Document Controllers within the project team.

Skills

Document management

Communication skills

Team spirit

Attention to detail

Legislative knowledge of Norms/Standards in Canada

Job description

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

Understand better who we are by visiting www.systracanada.com.

Context

The main mission of the Document Control Manager is to establish quality rules, workflows, and access protocols for the EDMS. He will also be responsible in maintaining and updating the Project Deliverables List, and ensuring consistency with the EDMS data.

Missions/Main Duties

• Establish the Documentation Management Plan for the project, including the quality rules requested on documents, workflows, use and accesses of the EDMS;
• Set up the list of all mandatory document format checks to perform on each project document and include this list in the Project Documentation Management Plan;
• Produce and update the Project Deliverables List by organizing meetings with each discipline/work package focal point to collect the list of their forecasted documents;
• Control the Project Deliverables List updates and the consistency between the Project Deliverables List and the data content available in the EDMS;
• Archives project documentation at the end of activities, in accordance with SYSTRA's internal archiving procedure;
• Supervise the Document Controllers within the project team;
• Analyse and set-up client requirements.

Profile/Skills

Years of experience:15 years' experience in document management / administration on complex projects (Infra linear type)

• Legislative knowledge of Norms/Standards applicable in Canada
• Clear verbal and written communication skills

Personal and soft skills :

• Team spirit;
• Autonomy, initiative and attention to detail.

SYSTRA Canada is committed to having a diverse and inclusive workforce. We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.

We use AI-enabled tools in our recruitment platform (iCIMS) for tasks like resume parsing and candidate matching. These tools do not make hiring decisions; all applications are reviewed by a human recruiter, and final decisions are made by our hiring team.

For questions about our hiring process or AI tools, please contact [e-mail].