Development & Administrative Coordinator

ROME GROUP; Quebec; On-site; CAD 40,000 - 60,000; Full time

Job summary

A community service organization is looking for a Development & Administrative Coordinator to aid in promoting programs and fundraising campaigns. The ideal candidate will have a Bachelor's degree and strong communication skills. Responsibilities include managing communications, developing content for outreach, managing donations, and supporting community events. This is a non-exempt position, located in Capitale-Nationale, Quebec.

Responsibilities

• Monitor development and info email; respond or allocate accordingly.
• Develop content and create social media messages.
• Create and distribute a quarterly newsletter.
• Assist with the development of the Annual Report.
• Enter financial donations into donor CRM.
• Assist with the reconciliation of CRM records.
• Maintain the website content.
• Support fundraising and community events.
• Identify and apply for grants and sponsorships.

Skills

Strong verbal and written communication skills

Excellent writing skills

Strong customer service skills

Advanced command of Office Suite

Computer skills including email

Education

Bachelor of Art Degree

Tools

CRM donor tool

Job description

Development & Administrative Coordinator

Job Location: 1000 N. 19th Street, St. Louis MO 63106

Reporting Relationship: Reports to the Executive Director

Salary: Commensurate with Experience and Capabilities

Employment Status: Non-Exempt

Status: Approved – Fiscal Year 2025

2. General Description

The Development & Administrative Coordinator utilizes the Housing First Model and Trauma-Informed Care best practices to support and promote agency marketing, programs, and fundraising campaigns to achieve stated objectives.

3. Responsibilities

1. Monitor “development” and “info” email; respond to or allocate accordingly.
2. Develop content and create social media messages.
3. Create and distribute a quarterly newsletter and CRM outreach emails and notifications as needed.
4. Assist with the development and completion of the Annual Report.
5. Enter financial donations and In-Kind donations into our donor CRM.
6. Assist with the reconciliation of CRM to accurately record donations to the correct fundraising campaign and assist in the coordination and distribution of Thank You letters/emails.
7. Assist in the creation of content and the maintenance of our website.
8. Support fundraising and events, including community fundraising days.
9. Serve as an ambassador for select community engagements, including internal events.
10. Identify and apply for private foundation and corporate grants and sponsorships.
11. Support the Gala in recruiting item donations, sponsorships, and other tasks as needed.
12. Support agency fundraising events in recruiting sponsorships and other tasks as needed.
13. Support agency administration in completing tasks as needed.
14. Assist in promoting and record-keeping all fundraising events in the GiveSmart platform.
15. Conduct recruitment, cultivation, and management of 3rd party and In-Kind donors.
16. Engage in development tasks and meetings as indicated.

4. Qualifications, Skills & Knowledge

4.1 Qualifications

• Bachelor of Art Degree required.

4.2 Skills, Knowledge & Competencies

• Strong verbal and written communication skills are required.
• Excellent writing skills are required.
• Strong customer service skills.
• Advanced command of Office Suite and computer skills, including email and the ability to document all information in the fundraising CRM donor tool.

5. Occupational Health and Safety

All Employees are responsible and accountable for:

• Compliance with workplace policies and procedures for risk identification, risk assessment, and risk control.
• Active participation in activities associated with the management of workplace health and safety.
• Identification and reporting of health and safety risks, accidents, incidents, injuries, and property damage at the workplace.
• Correct utilization of appropriate personal protective equipment.
• Being updated on immunizations as required to keep our families safe.
• As mandatory reporters, case managers are responsible for reporting any client behavior to the Department of Family Services through their 24-hour hotline.

6. General Understanding & Equal Opportunity Employer

This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to be a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this role.

Gateway 180 :: Homelessness Reversed (G180) is an equal opportunity employer. Applicants are evaluated based on job qualifications and not race, sex, color, disability, national origin, religion, creed, age, marital status, sexual orientation, citizenship or authorized alien status, or veteran status.

Please email your resume and cover letter to [e-mail]