Corporate Legal Assistant

Cartel Agency Inc.; Toronto; On-site; CAD 50,000 - 75,000; Full time

Job summary

A leading legal firm in Toronto seeks a Corporate Legal Assistant to support their busy corporate practice group. This full-time, in-office role requires at least 2 years of experience in Corporate Law, excellent organizational skills, and a team-player attitude. The firm offers competitive salary, full benefits, and strong opportunities for professional growth in a collaborative environment.

Benefits

Full benefits

Vacation

Opportunities for growth

Qualifications

• 2+ years of Corporate Law experience is required.
• Completion of a Legal Assistant Diploma is preferred.
• Experience on CorpLink is a plus.

Responsibilities

• Assisting with organizing and sending out documents.
• Preparing share certificates and drafting director/shareholder resolutions.
• Diarizing future events and managing corporate records.

Skills

Interpersonal skills

Communication skills

Organization

Attention to detail

Time management

Team-player attitude

Education

Legal Assistant Diploma

Tools

Microsoft Office Suite

Job description

Corporate Legal Assistant

Looking for your next solid legal home? Our Client a highly respected, industry leading firm, with a strong corporate practice group, are looking to welcome a confident and capable Corporate Legal Assistant to support their busy team. This is a full-time, in-office role—perfect for those who thrive in a collaborative, professional environment and appreciate the structure and support that come with being onsite. If you bring at least two years of relevant corporate experience, strong attention to detail, and enjoy being the go-to person for keeping things running smoothly, this could be the right opportunity for you. The firm offers a competitive salary, full benefits, vacation, and perks—plus the chance to grow in a well-run and welcoming environment.

Key Responsibilities

• Assisting with organizing and sending out of documents, receiving executed documents and attending to their filing, update of database and records, etc.
• Preparing share certificates.
• Inputting corporations into corporate database and assigning minute book numbers.
• Arranging for closing out of corporate records and/or preparing letters/receipts to client enclosing records.
• Merging directors, officers and shareholders registers/ledgers from database.
• Drafting report letters to clients (re: inc/org, name change etc. and assembling report books).
• Drafting basic director and shareholder resolutions (i.e. to change registered office address of a corporation, officer changes).
• Ordering corporate profile reports and drafting Form 1 -Notices via Cyberbahn and assisting with electronic filings.
• Special projects as needed (i.e. preparing charts of officers and directors, preparing organizational charts, which entails reviewing minute books, registers, etc.).
• Diarizing of future events and follow up.
• Minute book filing and importing minute book documents into corporate database.
• General Word and physical file maintenance.

Qualifications

• 2+ years of Corporate Law experience; experience on CorpLink is preferred.
• Completion of a Legal Assistant Diploma is an asset.
• Strong interpersonal and communication skills
• Stellar organization skills
• Accurate and quality work
• Ability to manage large volume of documents and work in a fast-paced environment.
• Team-player attitude.
• Proficient in Microsoft Office Suite.
• Prioritization and time management skills.

To apply, please forward your resume to:Zaheeda MeraliManager – Executive Searchat [e-mail]

Tagged as: Corporate, Legal Assistant