Coordonnateur de bureau et secrétaire exécutif/Office and Executive Support Manager

Miebach; Montreal; On-site; CAD 80,000 - 100,000; Part time

Job summary

A global consulting firm is seeking a highly organized Office Manager and Executive Secretary for their Montreal office. This part-time position involves overseeing daily administrative tasks, providing support to executives, and ensuring a well-functioning office environment. The ideal candidate will have at least 3 years of experience in administrative roles, strong communication skills in both English and French, and proficiency in MS Office. The firm promotes a flexible working environment and opportunities for career growth.

Benefits

Flexible working schedule (20–30 hours/week)

Wellness program and employee support initiatives

Company-sponsored events

Career growth potential

Qualifications

• At least 3 years of administrative experience, preferably in a professional services or consulting firm.
• Ability to work independently while collaborating with global teams.

Responsibilities

• Oversee the day‑to‑day operations of the Montreal office.
• Provide administrative support to the Office Director and senior consultants.
• Assist with monthly expense reports and coordination of payroll inputs.

Skills

Strong written and verbal communication skills in English and French

High proficiency in MS Office (Word, Excel, PowerPoint)

Strong attention to detail

Proactive work style

Discretion with confidential matters

Education

Degree or diploma in administration, business, HR, or a related field

Tools

QuickBooks or Concur

Job description

Miebach Consulting is a global leader in supply chain advisory and engineering. For more than 50 years, we have partnered with organizations worldwide to design, optimize, and transform their supply chains into strategic competitive advantages. Our consulting approach integrates deep operational expertise, advanced analytics, and innovative thinking to deliver measurable business impact.

Job Summary

Miebach Consulting is seeking a highly organized and proactive Office Manager and Executive Secretary to support our Montreal office operations. This part‑time role is ideal for a resourceful and detail‑oriented individual who thrives in a collaborative, international consulting environment. Reporting to the Financial Controller and Administration Manager, and dotted line to the CEO, this successful candidate will oversee daily administrative tasks, provide executive support, and help ensure a well‑functioning, professional office environment.

Key Responsibilities

Administrative & Office Management

• Oversee the day‑to‑day operations of the Montreal office, acting as the primary liaison with building management, and managing office supplies, facility needs, and vendor coordination.
• New employee setup: computer ordering, equipment, office card access
• Maintain filing systems and ensure that documentation and records are current and compliant.
• Organize office events (summer and winter events as well as celebratory events) and coordinate logistics for internal meetings, workshops, or training.
• Welcome guests and ensure a professional and efficient front‑office presence.
• Assist in coordinating internal wellness and engagement programs for the Montreal office.

Executive & Team Support

• Provide administrative support to the Office Director and senior consultants, including calendar management and preparation of internal documents.
• Maintain accurate records of office expenses and liaise with the accounting department for reimbursements and invoice tracking.

Finance & HR Assistance

• Assist with monthly expense reports and coordination of payroll inputs for the executive team and other employees.
• Coordinate with external providers (payroll, legal, insurance) to manage required documentation and compliance records.
• Manage meeting agendas, coordinate travel arrangements, and assist with inbox triage.
• Help with annual administrative deadlines (health plan renewal, corporate filings, etc.).

Special Projects

• As assigned

Qualifications

• Degree or diploma in administration, business, HR, or a related field, or equivalent relevant experience.
• At least 3 years of administrative experience, preferably in a professional services or consulting firm.
• Strong written and verbal communication skills in English and French.
• High proficiency in MS Office (Word, Excel, PowerPoint); familiarity with QuickBooks or Concur is an asset.
• Strong attention to detail, proactive work style, and discretion with confidential matters.
• Ability to work independently while collaborating with global teams.

Why Join Miebach?

• Flexible working schedule (within 20–30 hours/week)
• Wellness program and employee support initiatives
• Company-sponsored events
• Career growth potential within a global organization
• A collaborative, multilingual, and purpose‑driven work culture