Coordinator - Facilities Management

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 60,000 - 80,000; Full time

Job summary

A regional healthcare authority in Winnipeg seeks an experienced administrative professional to provide clerical support to the Facility Management team. This role involves managing work orders, handling financial responsibilities, and ensuring quality management within a high-demand environment. Candidates should possess a Bachelor's in Administration or related fields and have five years' experience in facilities management or healthcare settings. Strong communication and problem-solving skills are essential. Opportunities include accommodations for applicants with disabilities.

Qualifications

• Five years' experience in an administrative role within facilities management.
• Demonstrated strong written and verbal communication skills.
• Proven ability to coordinate multiple projects.

Responsibilities

• Provide clerical support to the Director and Manager.
• Manage the work order system and project management tasks.
• Handle financial and quality management responsibilities.

Skills

Excellent verbal and written communication skills

Excellent interpersonal skills

Ability to manage multiple demands

Experience in customer service

Strong problem-solving skills

Education

High school education Manitoba standards

Bachelor’s Degree in Administration or related fields

Tools

Word

Excel

SAP

Computerized Maintenance Management System (CMMS)

Job description

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Salary Is Commensurate With Education And Qualifications.

Position Overview

• Clerical support to the Director and Manager of Facility Management and Support Services.
• Manages the work order system.
• Project management responsibilities.
• Security responsibilities.
• Financial management responsibilities.
• Quality management responsibilities.

Experience

• Five years' experience in administrative role within facilities management, building systems, construction, or related discipline required. Preference will be given to those with experience in health care.
• Demonstrated strong listening, verbal and written communication skills.
• Demonstrated strong problem-solving skills required.
• Demonstrated experience in coordinating multiple projects concurrently required.
• The following would be assets:
• Training and experience in financial management.
• Knowledge of facilities management, building systems, and the construction industry.
• Experience writing, issuing and evaluating requests for proposals.
• Experience in quality management.
• Experience with filing, recordkeeping, and data-entry is required.
• Will be required to work in high demand environment with competing priorities.
• Work with staff from different trades and disciplines in a unionized environment.

Education (Degree/Diploma/Certificate)

• Complete high school education Manitoba standards, required.
• Bachelor’s Degree in Administration, Facilities Management, Office Management or another field which focuses on developing critical thinking and project management skills.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

• Driver's license and access to a vehicle preferred.

Qualifications And Skills

• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Ability to work independently, within a team, and as a team leader.
• Ability to manage multiple demands.
• Ability to type up to 30-50 wpm.
• Experience in in Word, Excel, SAP, ESP and Computerized Maintenance Management System (CMMS).
• Experience in a customer-service setting, and experience managing complaints.

Physical Requirements

• Required to work for long periods of time at a computer.
• Will be required to visit locations throughout the hospital, and travel between sites with regularity.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.